Admin & Warehouse Coordinator — HSE & Inventory

RecruitMyMom; Gauteng; On-site; ZAR 220,000 - 360,000; Full time

Job summary

RecruitMyMom in Edenvale, Gauteng, is seeking a dual-focused administrator with warehouse coordination experience for an initial 3-month fixed-term contract with potential extension. This role involves handling office administration, safety documentation, and active warehouse operations to ensure accurate inventory and compliant project sites.

The successful candidate will maintain health and safety files, coordinate trainings and inspections, manage stock movements, and liaise with contractors

Qualifications

• 2–3 years of proven experience in office administration, warehouse coordination, or a dual-function operational role.
• Strong organisational, planning, numerical, and stock control skills with high attention to detail.
• Certificate or Diploma in Administration, Logistics, Supply Chain, or a related field.

Responsibilities

• Office Administration & Compliance Support: Manage general office administration, filing systems, stationery inventory, and incoming communications via telephone and email; prepare documents such as quotations, invoices, and purchase orders; keep databases up to date.
• Health & Safety Management: Compile and maintain health and safety files for client contracts and project sites; monitor certification expiry dates; schedule medicals; coordinate training renewals; maintain audit-ready documentation.
• Asset & Equipment Servicing: Schedule annual inspections and servicing for warehouse equipment and safety systems; maintain service certificates and inspection reports.
• Warehouse & Inventory Coordination: Oversee daily inventory processes; GRV recording; coordinate stock picking, packing, dispatch, and regular stock takes.
• Logistics & Project Support: Coordinate stock movements between Cape Town and Johannesburg; track CBM deliveries; manage offloading and loading for projects.
• Operations & Contractor Liaison: Obtain quotations; schedule maintenance; manage casual labour; ensure warehouse housekeeping and safety standards.

Skills

Office administration

Warehouse coordination

Stock control

Planning

Numerical skills

Education

Certificate or Diploma in Administration, Logistics, Supply Chain

Tools

Microsoft Office Suite

Job description

RecruitMyMom in Edenvale, Gauteng, is seeking a dual-focused administrator with warehouse coordination experience for an initial 3-month fixed-term contract with potential extension. This role involves handling office administration, safety documentation, and active warehouse operations to ensure accurate inventory and compliant project sites.

The successful candidate will maintain health and safety files, coordinate trainings and inspections, manage stock movements, and liaise with contractors