Administrator

Ubuntu Resource Management; Johannesburg; On-site; ZAR 134,000 - 167,000; Full time

Job summary

Ubuntu Resource Management in Kempton Park, Gauteng is seeking an Administrator to provide efficient administrative and organisational support, handling filing, correspondence, scheduling, and data entry to ensure smooth day-to-day operations. You will maintain records, manage office procedures, coordinate meetings, and support finance with invoices and expense claims.

The role requires 3+ years of admin experience and MS Office 365 proficiency, with strong communication and confidentiality.

Qualifications

• Min 3 years' experience in an administrative role.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience working in a professional office environment.

Responsibilities

• Provide general administrative support to management and staff.
• Manage and maintain filing systems, both electronic and physical.
• Prepare correspondence, reports, presentations, and other business documents.
• Handle incoming and outgoing mail, emails, and telephone enquiries.
• Schedule and coordinate meetings, appointments, and events.

Skills

Organisational skills

Communication skills

Attention to detail

Prioritisation

Microsoft Office 365

Confidentiality

Problem-solving

Education

Grade 12 / Matric

Diploma in Business Administration

Certificate in Office Management

Tools

Microsoft Office 365

Job description

Job Opportunity - Administrator
Location: Kempton Park, Gauteng
Salary: R 12 000 - R 15 000 per month (depending on experience)

Job Purpose

The Administrator is responsible for providing efficient administrative and organisational support to ensure the smooth day-to-day operation of the business. The role involves managing office procedures, maintaining records, coordinating communications, and supporting internal teams with administrative tasks.

Key Responsibilities

Administrative Support

• Provide general administrative support to management and staff.
• Manage and maintain filing systems, both electronic and physical.
• Prepare correspondence, reports, presentations, and other business documents.
• Handle incoming and outgoing mail, emails, and telephone enquiries.
• Schedule and coordinate meetings, appointments, and events.

Office Management

• Maintain office supplies inventory and place orders when required.
• Ensure office equipment is functioning and coordinate maintenance or repairs.
• Assist with office policies and procedures implementation.
• Support the organisation of company events and meetings.

Data Management

• Capture and update data accurately in company systems.
• Maintain employee, customer, supplier, and company records.
• Generate reports as requested by management.
• Ensure confidentiality and compliance with data protection requirements.

Communication & Coordination

• Act as a point of contact for internal and external stakeholders.
• Follow up on actions arising from meetings and projects.
• Assist with client and customer correspondence.

Financial Administration (if applicable)

• Process invoices, purchase orders, and expense claims.
• Assist with budget tracking and record keeping.
• Support finance teams with administrative tasks.

Education

• Grade 12 / Matric.
• Diploma or Certificate in Business Administration, Office Management, or a related field is advantageous.

Experience

• Min 3 years' experience in an administrative role.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience working in a professional office environment.

Knowledge & Skills

• Strong organisational and time-management skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to prioritise tasks and meet deadlines.
• Proficiency in Microsoft Office 365 applications.
• Ability to handle confidential information with discretion.
• Problem-solving and multitasking abilities.