Administrative Support Executive

Placements24; Gqeberha; Hybrid; ZAR 300,000 - 540,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Retirement fund

Generous annual leave

Career development opportunities

Job summary

Placements24 is seeking an experienced Administrative Support Executive in Port Elizabeth to provide high-level administrative support to senior leadership. The role combines in-office collaboration with remote work and offers opportunities for professional growth.

The ideal candidate will manage complex calendars, prepare executive documents, and coordinate travel while maintaining confidentiality and professionalism. A tertiary qualification in business administration is preferred.

Qualifications

• Proven experience providing executive-level administrative support to senior leadership.
• Strong organisational skills and meticulous attention to detail.
• Proficient in Microsoft Office and calendar management tools.

Responsibilities

• Support senior management with calendars, meetings and travel arrangements.
• Prepare and edit documents, presentations and correspondence to high standards.
• Act as point of contact for stakeholders and manage inquiries efficiently.
• Organise board meetings and events, handling logistics and documentation.
• Maintain confidential files and ensure data privacy compliance.
• Oversee expense reporting, budget tracking and invoice processing for executives.

Skills

Calendar management

Executive support

MS Office

Communication

Confidentiality

Travel coordination

Education

Business Administration degree

Job description

About the Role

Our client, a distinguished entity in Port Elizabeth, Eastern Cape , is seeking a highly capable and experienced Administrative Support Executive to join their esteemed team. This pivotal role involves providing comprehensive and proactive administrative assistance to senior leadership, ensuring the efficient and effective execution of daily operations. We are looking for a candidate with exceptional organisational skills, a keen eye for detail, and the ability to manage complex schedules and confidential information with utmost professionalism. The successful candidate will be instrumental in streamlining administrative processes and contributing to a productive work environment. This hybrid position offers a dynamic blend of in-office collaboration and remote flexibility, perfect for an individual seeking a challenging and rewarding career. Join a company that values dedication, efficiency, and offers significant opportunities for professional growth within the vibrant business community of Port Elizabeth .

Key Responsibilities

• Provide executive-level administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit high-quality documents, presentations, and correspondence, ensuring accuracy and adherence to company standards.
• Serve as a key point of contact for internal and external stakeholders, managing communications and inquiries efficiently.
• Organise and facilitate board meetings, executive retreats, and other important events, overseeing all logistical aspects.
• Maintain and update confidential files and records, ensuring data integrity and compliance with privacy policies.
• Manage expense reporting, budget tracking, and invoice processing for executive functions.
• Conduct research and prepare summaries or reports as required by senior leadership.
• Anticipate the needs of executives and proactively address potential issues before they arise.
• Streamline administrative processes and propose improvements for enhanced efficiency.
• Assist with special projects as assigned by management.

Requirements

• Extensive experience as an Administrative Support Executive, Executive Assistant, or similar high-level administrative role, preferably within Port Elizabeth .
• Proven ability to manage complex schedules and priorities in a demanding environment.
• Exceptional organisational skills, meticulous attention to detail, and strong problem-solving capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with advanced calendar management tools.
• Excellent written and verbal communication skills, with a professional demeanor.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• A proactive and resourceful approach to work, with a high degree of initiative.
• Ability to work autonomously and collaboratively within a team.
• A relevant tertiary qualification in Business Administration or a related discipline is preferred.

Benefits

• Our client offers a highly competitive salary package, commensurate with experience, along with performance-based incentives.
• The benefits include comprehensive medical aid coverage, a substantial retirement fund, and generous annual leave.
• The hybrid work model allows for a flexible working arrangement, blending office presence with remote workdays, promoting work-life balance.
• Opportunities for continuous professional development and career advancement within the organisation are actively encouraged.
• Join a supportive and collaborative work environment in our modern Port Elizabeth offices.
• Additional perks include professional development courses and team social events.