Senior Administrative Specialist

Placements24; Gqeberha; On-site; ZAR 420,000 - 650,000; Full time

Benefits offered by this job

Competitive salary

Full-time employment

Professional development

Collaborative work environment

Health benefits

Paid time off

Job summary

WhatJobs Direct in Port Elizabeth, Eastern Cape is seeking a Senior Administrative Specialist to provide high-level administrative support to senior management and coordinate complex scheduling and travel arrangements.

The role emphasizes organizational excellence, confidentiality, and proactive problem-solving within a collaborative office environment. A strong background in administration and budget handling is essential for success.

Qualifications

• Minimum 5 years of progressive administrative support experience, including senior-level duties.
• Strong organizational and multitasking abilities with attention to detail.
• Experience managing calendars, meetings, and travel arrangements.
• Proficiency in Microsoft Office and basic database awareness.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to senior management.
• Coordinate meetings, conferences, and events with attention to logistics.
• Prepare, edit, and proofread documents and presentations.
• Maintain organized filing systems, physical and digital.
• Facilitate cross-department communication and information flow.
• Assist with budget tracking, expenses, and invoicing.
• Arrange domestic and international travel as needed.
• Process mail and packages efficiently.
• Conduct data gathering for reports and projects.
• Manage office supplies and procurement processes.

Skills

Administrative support

Time management

Communication skills

Microsoft Office

Data management

Budget management

Travel coordination

Discretion

Independence

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Database management

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly experienced and detail-oriented Senior Administrative Specialist to join their team in Port Elizabeth, Eastern Cape . This role is central to ensuring the efficient execution of administrative functions that support the company's strategic objectives. The ideal candidate will possess a comprehensive understanding of administrative processes, exceptional organizational skills, and the ability to manage complex tasks with accuracy and efficiency. You will be responsible for providing high-level support to management, coordinating departmental activities, and maintaining essential records and documentation. This is a full-time, in-office position located in the vibrant city of Port Elizabeth, Eastern Cape . We are looking for a motivated professional who is adept at problem-solving, possesses strong communication skills, and thrives in a collaborative work environment. This role offers the chance to make a significant contribution to a respected organization and to further develop your career in administrative services. Your dedication and expertise will be highly valued.

Key Responsibilities

• Provide advanced administrative support to senior management, including managing complex schedules and correspondence.
• Coordinate and organize meetings, conferences, and special events, ensuring all logistical details are handled.
• Prepare, edit, and proofread various documents, reports, and presentations with a high degree of accuracy.
• Manage and maintain organized filing systems, both physical and digital, for critical company information.
• Facilitate effective communication within and between departments, acting as a key point of contact.
• Assist with budget tracking, expense reporting, and invoice processing.
• Coordinate domestic and international travel arrangements for staff as needed.
• Handle incoming and outgoing mail, packages, and deliveries efficiently.
• Conduct research and compile data for various projects and reports.
• Ensure office supplies are adequately stocked and manage procurement processes.

Requirements

• A minimum of 5 years of progressive experience in administrative support roles, with at least 2 years in a senior capacity.
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Exceptional organizational, time-management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Ability to work independently with minimal supervision and as a collaborative team member.
• Discretion in handling confidential information.
• High school diploma required; an associate's or bachelor's degree is a significant advantage.
• Experience in coordinating travel and managing office budgets is essential.
• A proactive and solution-oriented mindset.

Benefits

• Competitive annual salary reflecting your expertise.
• Full-time employment with a stable and reputable company.
• Opportunities for professional development and skill enhancement.
• A collaborative and dynamic work environment in Port Elizabeth, Eastern Cape .
• Comprehensive health and wellness benefits package.
• Generous paid time off and company holidays.
• Access to modern office facilities.
• Potential for performance-based incentives.