Administrative Specialist - Logistics and Supply Chain

Placements24; Vereeniging; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary based on experience

Career growth opportunities

Hands-on logistics exposure

Professional development opportunities

Dynamic team environment

On-site workplace in Vereeniging

Job summary

Placements24 is seeking an Administrative Specialist for its Vereeniging operations to support the logistics and supply chain team. The role requires proactive, detail-oriented individuals who can manage documents, databases, and cross-functional coordination to keep goods moving.

The ideal candidate will have strong communication skills and experience with MS Office and logistics software, and must be able to work on-site in Vereeniging, Gauteng.

Qualifications

• Proven experience in an administrative role, preferably in logistics.
• Excellent organizational and detail-oriented skills.
• Proficient with Microsoft Office and logistics software.
• On-site work in Vereeniging, Gauteng.

Responsibilities

• Provide administrative support to the logistics and supply chain management team.
• Manage the processing and tracking of shipping documents, invoices, and customs paperwork.
• Maintain accurate and organized databases for inventory, shipments, and client information.
• Coordinate with internal departments and external partners (carriers, customs brokers) to resolve logistical issues.
• Schedule and coordinate transportation and delivery timelines, ensuring efficiency.
• Prepare regular reports on shipment status, delivery performance, and operational metrics.
• Handle inquiries from clients and internal stakeholders regarding logistics operations.
• Assist with the onboarding of new team members and provide administrative support for training initiatives.
• Manage office supplies and ensure the efficient operation of administrative equipment.
• Contribute to process improvement initiatives within the logistics administration function.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Logistics software

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Logistics software

Job description

About the Role

Our client, a dynamic force in the logistics and supply chain industry, is seeking a highly organized and efficient Administrative Specialist for their Vereeniging operations. This role is critical in supporting the smooth functioning of the logistics department by managing a variety of administrative tasks, ensuring timely processing of documents, and maintaining accurate records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with a strong understanding of supply chain processes. This position offers a unique opportunity to become an integral part of a fast-paced environment, contributing to the efficient movement of goods and services within Gauteng . We value diligence and precision in our administrative support, and this role is key to maintaining our operational integrity. You will be working directly with operational teams, providing essential support that keeps the supply chain moving.

Key Responsibilities

• Provide comprehensive administrative support to the logistics and supply chain management team.
• Manage the processing and tracking of shipping documents, invoices, and customs paperwork.
• Maintain accurate and organized databases for inventory, shipments, and client information.
• Coordinate with internal departments and external partners (carriers, customs brokers) to resolve logistical issues.
• Schedule and coordinate transportation and delivery timelines, ensuring efficiency.
• Prepare regular reports on shipment status, delivery performance, and operational metrics.
• Handle inquiries from clients and internal stakeholders regarding logistics operations.
• Assist with the onboarding of new team members and provide administrative support for training initiatives.
• Manage office supplies and ensure the efficient operation of administrative equipment.
• Contribute to process improvement initiatives within the logistics administration function.

Requirements

• Proven experience in an administrative role, preferably within logistics, supply chain, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with logistics software is a significant advantage.
• Excellent written and verbal communication skills.
• Ability to multitask and manage priorities effectively in a high-volume environment.
• A proactive and problem-solving attitude.
• High school diploma or equivalent; further education or certifications in logistics or administration are a plus.
• Must be able to work on-site in Vereeniging , Gauteng .
• Ability to work collaboratively with a diverse team and external partners.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to work with a leading company in the logistics and supply chain sector.
• Gain hands-on experience in a critical industry within Vereeniging .
• Professional development opportunities and potential for career growth.
• Be part of a dynamic team focused on efficiency and excellence.
• Contribute to the smooth operation of complex supply chains.
• A supportive work environment that values dedication and hard work.