Administrative Specialist

Placements24; East London; On-site; ZAR 180,000 - 230,000; Full time

Benefits offered by this job

Competitive salary

Medical aid

Retirement fund

Generous annual leave

Team-building events

Job summary

Placements24 is seeking an Administrative Specialist for our East London team to ensure smooth office operations and support multiple departments. The role emphasizes exceptional organization, strong communication, and proactive initiative in managing schedules, travel, and projects.

You will maintain filing systems, prepare reports and presentations, and liaise with internal teams and external partners to support strategic initiatives and operational excellence.

Qualifications

• Experience as Administrative Specialist or similar advanced administrative role.
• Proficient in MS Office Suite and project management tools.
• Strong analytical and problem-solving capabilities.
• Excellent organizational skills and ability to manage multiple priorities.
• Superior written and verbal communication skills.

Responsibilities

• Manage complex scheduling, including executive calendars, meetings, and travel arrangements.
• Oversee office operations, ensuring efficient workflow and resource allocation.
• Prepare and edit professional correspondences, reports, and presentations.
• Maintain and improve filing systems and databases for optimal accessibility and record-keeping.
• Liaise with internal departments and external stakeholders as a key contact.
• Assist in coordination of company events and projects as needed.

Skills

MS Office proficiency

Project management tools

Analytical/problem-solving

Organizational skills

Written and verbal communication

Tools

MS Office Suite

Job description

About the Role

Our client is seeking a highly skilled and proactive Administrative Specialist to join their team in East London. This role requires a dedicated individual responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the office and supporting various departments. The ideal candidate will possess exceptional organizational abilities, meticulous attention to detail, and strong communication skills. You will play a key role in supporting strategic initiatives and maintaining high standards of operational excellence within the company.

Key Responsibilities

• Manage complex scheduling, including executive calendars, meetings, and travel arrangements.
• Oversee office operations, ensuring efficient workflow and resource allocation.
• Prepare and edit professional correspondence, reports, and presentations.
• Maintain and improve filing systems and databases for optimal accessibility and record-keeping.
• Liaise with internal departments and external stakeholders, acting as a key point of contact.
• Assist in the coordination of company events and projects as needed.

Requirements

• Proven experience as an Administrative Specialist or in a similar advanced administrative role.
• Exceptional proficiency in Microsoft Office Suite and project management tools.
• Strong analytical and problem-solving capabilities.
• Excellent organizational skills and the ability to manage multiple priorities simultaneously.
• Superior written and verbal communication skills.
• Demonstrated ability to work independently with minimal supervision and take initiative.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and advanced training.
• A dynamic work environment with challenging and rewarding projects.
• Contribution to a medical aid scheme and retirement fund.
• Generous annual leave policy.
• Team-building events and company social functions.