Administrative Secretary

Placements24; Mbombela (Nelspruit); Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical aid and standard employeebenef

Paid annual leave

Professional development opportunities

Team social events

Job summary

Placements24 is seeking an organized Administrative Secretary for our Nelspruit, Mpumalanga office. The role supports daily administrative tasks, calendar management, travel arrangements, and document prep in a hybrid work environment.

The ideal candidate will have strong secretarial skills, attention to detail, and a proactive approach to managing responsibilities to support the team in Mpumalanga.

Qualifications

• Proven experience as an Administrative Secretary or in a similar administrative role.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple tasks and prioritize effectively.
• Experience with office equipment and administrative software.
• Must be based in or willing to commute to Nelspruit, Mpumalanga, ZA.
• High school diploma required; a secretarial or administrative qualification is advantageous.

Responsibilities

• Manage and maintain executive and departmental calendars.
• Schedule meetings, appointments, and coordinate logistics for both in-person and virtual sessions.
• Prepare, proofread, and edit correspondence, reports, and other documents.
• Handle incoming and outgoing mail, emails, and phone calls efficiently.
• Organize and maintain physical and digital filing systems.
• Ensure office supplies are adequately stocked and manage procurement.
• Greet visitors and manage the reception area.
• Assist with travel arrangements and expense reporting.
• Provide administrative support to staff as needed.
• Maintain confidentiality of sensitive information.
• Assist in the organization of company events and meetings.
• Process invoices and manage basic administrative accounting tasks.

Skills

Organizational skills

Communication skills

Multitasking

Calendar management

MS Office

Education

High school diploma

Secretarial qualification (advantage)

Tools

MS Office

Job description

About the Role

Our client is seeking a highly organized and efficient Administrative Secretary to provide essential support from their Nelspruit, Mpumalanga, ZA office. This role is key to ensuring the smooth execution of daily administrative tasks, supporting departmental operations, and facilitating communication. The position offers a hybrid work model, allowing for a dynamic blend of in-office collaboration and remote flexibility. The ideal candidate will possess strong secretarial skills, excellent attention to detail, and a proactive approach to managing responsibilities. You will play a crucial role in maintaining administrative efficiency and supporting the team in achieving its objectives within the Nelspruit region.

Key Responsibilities

• Manage and maintain executive and departmental calendars.


• Schedule meetings, appointments, and coordinate logistics for both in-person and virtual sessions.


• Prepare, proofread, and edit correspondence, reports, and other documents.


• Handle incoming and outgoing mail, emails, and phone calls efficiently.


• Organize and maintain physical and digital filing systems.


• Ensure office supplies are adequately stocked and manage procurement.


• Greet visitors and manage the reception area.


• Assist with travel arrangements and expense reporting.


• Provide administrative support to staff as needed.


• Maintain confidentiality of sensitive information.


• Assist in the organization of company events and meetings.


• Process invoices and manage basic administrative accounting tasks.

Requirements

• Proven experience as an Administrative Secretary or in a similar administrative role.


• Excellent organizational skills and meticulous attention to detail.


• Strong written and verbal communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Ability to manage multiple tasks and prioritize effectively.


• Experience with office equipment and administrative software.


• Must be based in or willing to commute to Nelspruit, Mpumalanga, ZA.


• High school diploma required; a secretarial or administrative qualification is advantageous.


• A proactive and helpful attitude towards colleagues and visitors.

Benefits

• Competitive salary package.


• Hybrid work arrangement offering flexibility and work-life balance.


• Opportunities for professional development and skills enhancement.


• Supportive and collaborative work environment.


• Contribution to a reputable organization in Mpumalanga.


• Medical aid and other standard employee benefits.


• Paid annual leave.


• Regular team social events.