Administrative Project Assistant

Placements24; Bloemfontein; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development opportunities

Collaborative team environment

Job summary

Placements24 is seeking an Administrative Project Assistant for our client in Welkom to support the project management team. You will organize documentation, coordinate meetings, and help keep projects on track, ensuring client satisfaction through clear communication.

Ideal candidates are highly organized with excellent written and verbal skills, proficient in MS Office, and capable of multitasking in a busy office environment.

Qualifications

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management software (e.g., MS Project, Asana) is a plus

Responsibilities

• Provide comprehensive administrative support to project managers and teams
• Prepare, organize, and maintain project documentation including plans, reports, and meeting minutes
• Schedule and coordinate project meetings and distribute materials
• Track timelines, milestones and deliverables and report progress to managers
• Manage project-related correspondence with internal and external stakeholders
• Assist with budget tracking and expense management for projects
• Maintain project filing systems for easy retrieval
• Coordinate travel arrangements and onboarding of new team members
• Ensure adherence to company standards and project-specific procedures

Job description

About the Role

Our client, a well-established engineering consultancy firm, is seeking a dedicated Administrative Project Assistant to support their project management team in Welkom . This role is vital for ensuring the smooth execution of projects by providing comprehensive administrative support, managing project documentation, and facilitating communication between project teams and stakeholders. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. This is an excellent opportunity for an individual looking to build a career in project support within a reputable organization, contributing to impactful engineering initiatives. We are looking for a proactive individual who can manage multiple tasks efficiently and maintain a high level of accuracy in a busy office environment. Your contribution will be key to maintaining project timelines and ensuring client satisfaction. Your presence in our Welkom office is essential for seamless team collaboration.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Prepare, organize, and maintain project documentation, including plans, reports, meeting minutes, and correspondence.
• Schedule and coordinate project meetings, ensuring all participants are informed and materials are distributed.
• Track project timelines, milestones, and deliverables, and report on progress to project managers.
• Manage project-related correspondence and communication with internal and external stakeholders.
• Assist with budget tracking and expense management for projects.
• Maintain project filing systems, ensuring all documents are accurately stored and easily retrievable.
• Coordinate travel arrangements and logistics for project team members as needed.
• Support the onboarding of new project team members.
• Ensure adherence to company standards and project-specific procedures in all administrative tasks.

Requirements

• Previous experience in an administrative role, with a preference for experience supporting projects.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with project management software (e.g., MS Project, Asana) is a plus.
• Proactive attitude and strong problem-solving capabilities.
• Ability to work collaboratively within a team and independently.
• Must be based in or willing to relocate to Welkom .
• High school diploma required; relevant certifications or coursework in administration or project management are advantageous.

Benefits

• Competitive salary and benefits package.
• Opportunity to work on diverse and challenging engineering projects.
• Professional development and training opportunities.
• Supportive and collaborative team environment.
• Career growth within a respected engineering consultancy.