Administrative Specialist - Project Coordination

Placements24; Gauteng; Hybrid; ZAR 180,000 - 320,000; Full time

Benefits offered by this job

Hybrid work model

Professional development

Office facilities

Job summary

Placements24 is seeking an Administrative Specialist to provide essential project coordination support in a hybrid Pretoria, Gauteng setting. You will manage project documentation, coordinate team schedules, and facilitate communication among project teams, clients, and stakeholders.

The role requires strong organizational skills, detail orientation, and the ability to thrive in a dynamic project-driven environment. Join a growing consulting firm and contribute to successful client engagements.

Qualifications

• Proven experience as Administrative Specialist or Project Administrator.
• Strong understanding of project management principles.
• Excellent organizational and time-management skills.
• Proficiency in Word, Excel, PowerPoint, Outlook; familiarity with Asana/Trello.
• Excellent written and verbal English communication.
• Detail-oriented with high accuracy.
• Able to work independently and in a hybrid team.
• Experience in Pretoria/Gauteng business environment is advantageous.

Responsibilities

• Provide administrative support for multiple projects, meeting deadlines.
• Manage project documentation, files, reports, and presentations.
• Coordinate project team meetings, agendas, minutes, and action items.
• Facilitate communication among project managers, teams, clients, stakeholders.
• Assist with resource scheduling and allocation for project teams.
• Track project progress and identify bottlenecks or risks.
• Process project expenses and assist with budget tracking.
• Maintain organized system for deliverables and submissions.
• Onboard new project team members with admin access and info.

Skills

Microsoft Office

Asana

Trello

MS Project

Communications

English proficiency

Detail oriented

Tools

Asana

Trello

MS Project

Microsoft Office Suite

Job description

About the Role

Our client, a growing consulting firm, is seeking a meticulous and proactive Administrative Specialist to provide essential project coordination support. This role is critical to the successful execution of client projects, ensuring all administrative facets are managed efficiently and effectively. Located in Pretoria, Gauteng , this hybrid position allows for a blend of in-office collaboration and remote flexibility. You will be responsible for managing project documentation, coordinating team schedules, and facilitating communication between project teams, clients, and stakeholders. The ideal candidate possesses excellent organizational skills, a keen eye for detail, and the ability to thrive in a dynamic project-driven environment. This is an exciting opportunity to contribute to a forward-thinking company and gain valuable experience in project administration within the vibrant administrative landscape of Pretoria, Gauteng .

Key Responsibilities

• Provide administrative support for multiple projects simultaneously, ensuring deadlines are met.
• Manage project documentation, including creating, organizing, and maintaining project files, reports, and presentations.
• Coordinate project team meetings, prepare agendas, take minutes, and track action items.
• Facilitate communication between project managers, team members, clients, and external stakeholders.
• Assist with resource scheduling and allocation for project teams.
• Track project progress and identify potential administrative bottlenecks or risks.
• Process project-related expenses and assist with budget tracking.
• Maintain an organized system for project deliverables and ensure timely submission.
• Onboard new project team members with relevant administrative information and access.

Requirements

• Proven experience as an Administrative Specialist, Project Administrator, or in a similar coordination role.
• Strong understanding of project management principles and administrative best practices.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project) is highly desirable.
• Exceptional written and verbal communication skills, with a strong command of English.
• Detail-oriented with a high level of accuracy in all tasks.
• Ability to work independently and collaboratively within a team setting.
• Experience working in a hybrid environment is beneficial.
• Familiarity with the business environment in Pretoria, Gauteng is advantageous.

Benefits

• Competitive annual salary of R.
• Hybrid work model offering a balance of remote work and in-office interaction.
• Opportunity to work on diverse and impactful projects.
• Professional development and training opportunities to enhance skills.
• A collaborative and supportive team culture.
• Exposure to client management and project lifecycles.
• Access to modern office facilities and technology.