Project Administrative Coordinator

Placements24; Rustenburg; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid schemes

Provident fund

Career development opportunities

Job summary

Placements24 in Rustenburg, North West, seeks a meticulous and proactive Project Administrative Coordinator to support its key projects. You will coordinate documentation, meetings, schedules, and project-related correspondence, ensuring version control and timely updates.

The role requires strong organizational skills, attention to detail, and the ability to work both independently and with teams. Based in or willing to commute to Rustenburg, you will contribute to successful project delivery.

Qualifications

• Experience in an administrative or coordination role.
• Knowledge of project management processes and terminology.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management tools like MS Project, Asana or Trello.
• Strong written and verbal communication skills.
• Able to work independently and within a team.
• High attention to detail and accuracy.
• Proactive attitude and problem-solving skills.

Responsibilities

• Provide comprehensive administrative support to project managers and project teams throughout the project lifecycle.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing action items.
• Manage and organize project documentation, including reports, plans, and correspondence, ensuring version control and accessibility.
• Track project progress against timelines and milestones, and flag any potential delays or issues.
• Assist in the preparation of project reports, presentations, and other project-related deliverables.
• Maintain project calendars and assist with resource scheduling.
• Act as a point of contact for project-related inquiries, both internal and external.
• Manage project-related correspondence and ensure timely communication.
• Support with travel arrangements and expense reporting for project team members.
• Maintain project databases and ensure accurate data entry and record-keeping.

Skills

Administrative support

Organization

Time management

MS Office

Communication

Tools

MS Project

Asana

Trello

Microsoft Office

Job description

About the Role

Our client is seeking a meticulous and proactive Project Administrative Coordinator to support their key projects based in Rustenburg , North West . This role is essential for ensuring the efficient execution and tracking of project activities, providing crucial administrative support to project managers and teams. You will be responsible for coordinating project documentation, scheduling project meetings, tracking project timelines, and managing project-related correspondence. The ideal candidate will possess excellent organizational skills, a keen eye for detail, and the ability to thrive in a collaborative project environment. If you are passionate about supporting successful project delivery and are looking for an exciting opportunity in Rustenburg , this role is ideal for you.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams throughout the project lifecycle.
• Coordinate project meetings, including scheduling, preparing agendas, taking minutes, and distributing action items.
• Manage and organize project documentation, including reports, plans, and correspondence, ensuring version control and accessibility.
• Track project progress against timelines and milestones, and flag any potential delays or issues.
• Assist in the preparation of project reports, presentations, and other project-related deliverables.
• Maintain project calendars and assist with resource scheduling.
• Act as a point of contact for project-related inquiries, both internal and external.
• Manage project-related correspondence and ensure timely communication.
• Support with travel arrangements and expense reporting for project team members.
• Maintain project databases and ensure accurate data entry and record-keeping.

Requirements

• Proven experience in an administrative or coordination role, preferably within a project management environment.
• Strong understanding of project management processes and terminology.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Familiarity with project management software (e.g., MS Project, Asana, Trello) is a plus.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• High level of attention to detail and accuracy.
• Proactive attitude and strong problem-solving skills.
• Must be based in or willing to commute to Rustenburg .

Benefits

Our client offers a competitive salary package, reflective of your skills and experience. Benefits include access to medical aid schemes, a provident fund, and ample opportunities for professional growth and development within a project-centric organization. This role provides the chance to work on exciting projects in the heart of the North West province, specifically in Rustenburg , and contribute to significant organizational achievements.