Community Administrative Coordinator

Placements24; Soweto; On-site; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Competitive salary based on experience

Opportunity to make a tangible impact

Professional development opportunities

Career advancement opportunities

Job summary

Placements24 is seeking a compassionate and organized Community Administrative Coordinator to support outreach programs in Soweto, Gauteng. You will manage daily administrative tasks, greet visitors, and serve as the first point of contact for community members and partners.

The role requires excellent interpersonal and written communication, proficiency with Microsoft Office, and attention to data management.

Qualifications

• Proven experience in an administrative or coordination role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication with diverse groups.
• Proficiency in Microsoft Office Suite.
• Experience with database management and record-keeping.

Responsibilities

• Manage daily administrative operations, including reception, correspondence, and appointment scheduling.
• Coordinate community outreach programs and events, managing logistics and participant communication.
• Maintain accurate records and databases of community members, program participants, and volunteer information.
• Prepare reports, presentations, and other documentation for program managers and stakeholders.
• Liaise with community members, volunteers, and partner organizations, providing information and support.
• Manage office supplies, equipment, and facilities, ensuring a functional and welcoming environment.
• Assist with budget tracking and financial administration related to community programs.
• Handle inquiries and resolve issues from community members in a professional and empathetic manner.
• Support program staff with administrative tasks to ensure effective program delivery.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

National Certificate/Diploma in Administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client, an organization dedicated to community development in Soweto, Gauteng, is seeking a compassionate and organized Community Administrative Coordinator. This role is integral to supporting the outreach programs and administrative functions that serve the local community. The ideal candidate will possess excellent interpersonal skills, a strong understanding of administrative best practices, and a genuine commitment to social impact. You will be the first point of contact for many community members and stakeholders, requiring a blend of professional demeanor and approachability. This position offers a rewarding opportunity to contribute directly to the well-being and development of the Soweto community, working within a supportive and mission-driven environment.

Key Responsibilities

• Manage daily administrative operations, including reception, correspondence, and appointment scheduling.
• Coordinate community outreach programs and events, managing logistics and participant communication.
• Maintain accurate records and databases of community members, program participants, and volunteer information.
• Prepare reports, presentations, and other documentation for program managers and stakeholders.
• Liaise with community members, volunteers, and partner organizations, providing information and support.
• Manage office supplies, equipment, and facilities, ensuring a functional and welcoming environment.
• Assist with budget tracking and financial administration related to community programs.
• Handle inquiries and resolve issues from community members in a professional and empathetic manner.
• Support program staff with administrative tasks to ensure effective program delivery.

Requirements

• Proven experience in an administrative or coordination role, preferably within a community-focused organization.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills, with the ability to interact effectively with diverse community groups.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with database management and record-keeping.
• A genuine passion for community work and social development.
• Ability to work independently and collaboratively within a team.
• A National Certificate or Diploma in Administration, Social Work, or a related field is preferred.
• Cultural sensitivity and strong interpersonal skills.

Benefits

• Competitive salary based on experience and qualifications.
• Opportunity to make a tangible difference in the Soweto community.
• Supportive and inclusive work environment.
• Professional development opportunities relevant to community engagement.
• Potential for career advancement within the organization.