Administrative Support Specialist - Project Management

Placements24; Soweto; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Medical aid

Retirement fund

Professional development

Supportive work environment

Job summary

Placements24 in Soweto, Gauteng, seeks an Administrative Support Specialist to back the project management team. The role is hybrid, combining in-office coordination with flexible work arrangements, and focuses on organizing documents, scheduling meetings, and ensuring smooth communication among stakeholders.

You will handle project documentation, budgets, invoices, and data entry, supporting timely delivery of community development initiatives.

Qualifications

• Previous experience in an administrative support role, preferably within project management or a related field.
• Excellent organizational skills and a keen attention to detail in managing documentation and tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software (e.g., Asana, Trello, MS Project) is a plus.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and manage deadlines in a dynamic environment.
• A proactive approach to problem-solving and a willingness to learn.
• Ability to work effectively both independently and as part of a collaborative team.
• Passion for community development or urban initiatives is highly desirable.

Responsibilities

• Provide comprehensive administrative support to project managers and team members.
• Assist in the creation, organization, and maintenance of project documentation, including plans, reports, and records.
• Schedule and coordinate project meetings, site visits, and stakeholder consultations, preparing agendas and taking minutes.
• Manage project-related correspondence and communications, ensuring timely distribution and response.
• Track project timelines and milestones, updating project management software as required.
• Assist with budget tracking, expense reporting, and invoice processing for project-related expenditures.
• Coordinate logistics for project activities and events within the Soweto, Gauteng area.
• Maintain project databases and ensure the accuracy of project information.
• Liaise with internal departments and external stakeholders to gather information and ensure project alignment.
• Provide general administrative assistance, including data entry, filing, and preparing presentations.

Skills

Administrative support

Organizational skills

MS Office

Project management software

Communication skills

Multitasking

Tools

Asana

Trello

MS Project

Job description

About the Role

Our client, a dynamic urban development and community initiative organization based in Soweto, Gauteng , is seeking a highly organized and proactive Administrative Support Specialist to provide essential support to their project management team. This role is vital for ensuring the smooth execution of various community development projects by managing administrative tasks, coordinating project documentation, and facilitating communication among stakeholders. The successful candidate will be adept at multitasking, possess strong organizational skills, and demonstrate a commitment to supporting impactful community projects. This hybrid role offers a unique opportunity to contribute meaningfully to the Soweto, Gauteng community while enjoying a flexible work arrangement.

Key Responsibilities

• Provide comprehensive administrative support to project managers and team members.
• Assist in the creation, organization, and maintenance of project documentation, including plans, reports, and records.
• Schedule and coordinate project meetings, site visits, and stakeholder consultations, preparing agendas and taking minutes.
• Manage project-related correspondence and communications, ensuring timely distribution and response.
• Track project timelines and milestones, updating project management software as required.
• Assist with budget tracking, expense reporting, and invoice processing for project-related expenditures.
• Coordinate logistics for project activities and events within the Soweto, Gauteng area.
• Maintain project databases and ensure the accuracy of project information.
• Liaise with internal departments and external stakeholders to gather information and ensure project alignment.
• Provide general administrative assistance, including data entry, filing, and preparing presentations.

Requirements

• Previous experience in an administrative support role, preferably within project management or a related field.
• Excellent organizational skills and a keen attention to detail in managing documentation and tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software (e.g., Asana, Trello, MS Project) is a plus.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and manage deadlines in a dynamic environment.
• A proactive approach to problem-solving and a willingness to learn.
• Ability to work effectively both independently and as part of a collaborative team.
• Passion for community development or urban initiatives is highly desirable.
• Ability to commute to Soweto, Gauteng for in-office work as per the hybrid schedule.

Benefits

• Competitive salary package commensurate with experience.
• Hybrid work model offering flexibility and work-life balance.
• Opportunity to contribute to significant community development projects in Soweto, Gauteng .
• Comprehensive benefits package including medical aid and retirement fund contributions.
• Professional development opportunities and training in project administration.
• A supportive and mission-driven work environment.