Administrative Officer - Project Support

Placements24; East London; Hybrid; ZAR 350,000 - 500,000; Part time

Benefits offered by this job

Flexible remote

Contractor-friendly

Professional development opportunities

Job summary

WhatJobs Direct is seeking a highly organized Administrative Officer to provide critical project support from a remote location. You will manage project documentation, schedules, minutes, and communications for multiple initiatives based in East London, Eastern Cape, ensuring timelines and deliverables stay on track.

The role requires proactive coordination, meticulous data management, and strong written and verbal communication in a remote setting.

Qualifications

• Minimum 4 years of experience in administrative/project support roles.
• Experience supporting multiple projects simultaneously.
• Proficient in MS Office and remote collaboration tools.

Responsibilities

• Provide administrative support to project managers and teams.
• Manage project documents, plans, meeting minutes, and risk registers.
• Coordinate meetings, record minutes, and follow up on action items.
• Track timelines, milestones, and deliverables; flag risks or delays.
• Support budgeting and expense tracking for projects.
• Facilitate communication among stakeholders and partners.
• Maintain project databases and status reports.

Skills

Project coordination

Organizational skills

Communication

Microsoft Office

Time management

Remote work

Education

Bachelor's degree in Administration

Tools

Asana

Trello

Jira

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly skilled and experienced Administrative Officer to provide critical project support for various initiatives based out of East London, Eastern Cape. This role is perfect for a proactive individual who thrives in a dynamic project environment and excels at managing administrative complexities. You will be instrumental in ensuring that project timelines, documentation, and communication channels are meticulously maintained. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven track record in supporting complex projects. This position offers a flexible, remote working arrangement, allowing you to contribute your expertise effectively from anywhere.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including plans, reports, meeting minutes, and risk registers.
• Coordinate project meetings, ensuring efficient scheduling and logistics, and accurately record minutes and action items.
• Track project timelines, milestones, and deliverables, flagging any potential risks or delays.
• Facilitate communication between project stakeholders, internal teams, and external partners.
• Assist in budget tracking and expense management for project-related activities.
• Maintain project databases and update project status reports regularly.
• Organize and manage project-related resources and information.
• Support the onboarding process for project team members.
• Handle ad-hoc administrative tasks to ensure the smooth progression of projects.

Requirements

• Minimum of 4 years of experience as an Administrative Officer or Project Administrator.
• Demonstrated experience in supporting multiple projects simultaneously.
• Exceptional organizational and time management skills, with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, with the ability to communicate effectively in a remote setting.
• Experience with project management software (e.g., Asana, Trello, Jira) is highly desirable.
• Ability to work independently, proactively, and manage tasks with minimal supervision.
• Strong problem-solving skills and a resourceful approach.
• Ability to maintain confidentiality and handle sensitive project information.
• While the role is remote, familiarity with the East London business context may be beneficial.

Benefits

This remote contractor position offers a competitive remuneration package and the flexibility to work from home. Our client provides opportunities for professional development and the chance to work on diverse and impactful projects. You will be part of a results-oriented team that values efficiency and collaboration, even in a remote setup. We are committed to supporting our contractors with the necessary tools and resources to succeed. This role offers a unique blend of autonomy and impactful contribution, supporting key initiatives originating from East London.