Administrative Officer - Procurement and Logistics

Placements24; Bloemfontein; Hybrid; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Hybrid work model

Professional development opportunities

Job summary

Placements24 in Bloemfontein is seeking an experienced Administrative Officer to support procurement and logistics for our client’s operations in Bloemfontein. This hybrid role focuses on ensuring smooth material flow, managing supplier relationships, and maintaining accurate records for procurement activities.

You will prepare purchase orders, verify invoices, track shipments, assist with inventory, and coordinate with internal teams to meet timelines.

Qualifications

• Experience in procurement or logistics administration.
• Strong organizational skills and attention to detail.
• Proficiency with MS Office; experience with ERP is a plus.
• Ability to communicate effectively with suppliers and internal teams.

Responsibilities

• Provide administrative support for procurement and logistics.
• Assist in supplier communications, order processing, and invoice verification.
• Maintain records of inventory, shipments, and supplier performance.
• Prepare purchase orders, requisitions, and related docs.
• Coordinate shipments and monitor budgeting for procurement activities.
• Support filing and documentation, ensuring policy compliance.

Skills

Procurement admin

Vendor management

Record-keeping

MS Office

ERP systems

Education

Experience in administrative role

Tools

MS Excel

ERP systems

Job description

About the Role

Our client, a prominent industrial firm, is looking for an experienced Administrative Officer to manage procurement and logistics support for their operations in **Bloemfontein**. This hybrid role is integral to ensuring the efficient flow of materials and supplies, managing vendor relationships, and maintaining accurate records. The ideal candidate will possess strong organizational skills, meticulous attention to detail, and a proactive approach to managing supply chain administration. This position offers a unique opportunity to contribute to the operational backbone of a key business in the **Bloemfontein**, Free State, with the flexibility of a hybrid work arrangement.

Key Responsibilities

• Provide comprehensive administrative support for the procurement and logistics departments.
• Assist in managing supplier relationships, including communication, order processing, and invoice verification.
• Maintain accurate records of inventory, shipments, and supplier performance.
• Prepare purchase orders, requisitions, and other procurement-related documentation.
• Coordinate the logistics of incoming and outgoing shipments, ensuring timely delivery and clearance.
• Track expenses and assist in budget management for procurement and logistics.
• Schedule meetings and prepare necessary reports for management review.
• Liaise with internal departments to understand their supply needs and ensure timely fulfillment.
• Maintain organized digital and physical filing systems for procurement and logistics documents.
• Support in resolving any discrepancies or issues related to orders, shipments, or supplier payments.
• Ensure compliance with company policies and relevant regulatory requirements in all administrative tasks.

Requirements

• Proven experience in an administrative role, with specific experience in procurement or logistics support highly advantageous.
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Excellent attention to detail and accuracy in record-keeping and documentation.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with inventory or ERP systems is a plus.
• Good communication and interpersonal skills, with the ability to interact effectively with suppliers and internal teams.
• A proactive and problem-solving attitude.
• Ability to work both independently and collaboratively in a team environment.
• Familiarity with the business landscape in **Bloemfontein**, Free State.

Benefits

• Competitive salary and benefits package.
• Hybrid work model offering a blend of office and remote flexibility.
• Opportunity to work in a crucial support role for a leading firm in **Bloemfontein**.
• Professional development and training opportunities in supply chain administration.
• A collaborative and supportive team environment.