Administrative Coordinator, Logistics

Placements24; Polokwane; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Hybrid work model

Health and wellness benefits

Paid time off and holidays

Professional development opportunities

Job summary

Placements24 is seeking an organized Administrative Coordinator in Polokwane, Limpopo, SA, with a focus on logistics support. The role blends in-office duties with remote flexibility to help manage inbound and outbound shipments, records, and supplier communications.

You will coordinate schedules, prepare shipping documents, track inventory, and support the logistics team to ensure timely delivery while maintaining accurate documentation.

Qualifications

• Proven experience in an administrative role with a focus on logistics or supply chain support.
• Excellent organizational and time-management skills with the ability to handle multiple tasks efficiently.
• Proficiency in MS Office Suite and any relevant logistics software.
• Strong communication and interpersonal skills to liaise with multiple parties.
• Detail-oriented with a commitment to accuracy in documentation and record-keeping.
• Hybrid work environment experience and ability to work independently as well as in a team.

Responsibilities

• Coordinate and manage administrative tasks related to inbound and outbound logistics.
• Maintain accurate records of shipments, inventory, and delivery schedules.
• Communicate with suppliers, carriers, and internal teams to ensure timely delivery and resolve issues.
• Prepare shipping documents, invoices, and other relevant paperwork.
• Assist with tracking of goods and provide updates to stakeholders.
• Manage inventory of logistics-related supplies and equipment.
• Process and reconcile logistics-related expenses and invoices.
• Support scheduling and planning of shipments.
• Ensure compliance with company policies and relevant regulations in logistics operations.
• Maintain organized digital and physical files for all logistics documentation.

Skills

Organizational skills

Time management

Communication

Problem solving

Education

High school diploma

Tools

MS Office Suite

Logistics software

Job description

About the Role

Our client, a reputable manufacturing company, is looking for an organized and detail-oriented Administrative Coordinator with a focus on logistics support. This role will be based in Polokwane, Limpopo, ZA, and will involve a hybrid work arrangement, blending in-office responsibilities with remote flexibility. You will be responsible for managing various administrative tasks related to the logistics and supply chain operations, ensuring efficiency and accuracy. The ideal candidate possesses strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. This position is an excellent opportunity for someone looking to advance their career in administrative support within a vital industry, contributing to the smooth flow of goods and materials. We are seeking a dedicated individual who can manage multiple tasks effectively and maintain high standards of operational support in Polokwane, Limpopo, ZA.

Key Responsibilities

• Coordinate and manage administrative tasks related to inbound and outbound logistics.
• Maintain accurate records of shipments, inventory, and delivery schedules.
• Communicate with suppliers, carriers, and internal teams to ensure timely delivery and resolve any issues.
• Prepare shipping documents, invoices, and other relevant paperwork.
• Assist with the tracking of goods and provide updates to relevant stakeholders.
• Manage the inventory of logistics-related supplies and equipment.
• Process and reconcile logistics-related expenses and invoices.
• Support the logistics team with scheduling and planning of shipments.
• Ensure compliance with company policies and relevant regulations in logistics operations.
• Maintain organized digital and physical files for all logistics documentation.

Requirements

• Proven experience in an administrative role, with a focus on logistics or supply chain support.
• Excellent organizational and time-management skills, with the ability to handle multiple tasks efficiently.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and any relevant logistics software.
• Strong communication and interpersonal skills, with the ability to liaise effectively with various parties.
• Detail-oriented with a commitment to accuracy in documentation and record-keeping.
• Ability to work independently and as part of a team in a hybrid work environment.
• Problem-solving skills and a proactive approach to identifying and addressing logistical challenges.
• Familiarity with logistics operations and terminology.
• High school diploma required; further education or certification in logistics or administration is a plus.
• Experience working in Polokwane, Limpopo, ZA is an advantage.

Benefits

• Annual salary of ZAR .
• Hybrid work model offering a balance of office and remote work.
• Comprehensive health and wellness benefits.
• Paid time off and public holidays.
• Opportunities for professional development within the logistics field.
• A supportive team environment within a stable industry.