Administrative Officer - Operations

Placements24; Soweto; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Career development

Job summary

Placements24 in Soweto, Gauteng, seeks an Administrative Officer to support the operations team with accurate records, efficient communication, and reliable daily tasks across departments.

The ideal candidate will be highly organized, detail-oriented and capable of managing multiple priorities, coordinating meetings, taking minutes, maintaining files, onboarding new staff, and assisting with reports and presentations while ensuring compliance with company policies.

Qualifications

• Previous experience supporting an operations or administrative team.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office and basic data entry.
• Excellent written and verbal communication abilities.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Provide comprehensive administrative support to the operations department.
• Manage and maintain departmental records, files, and databases accurately.
• Coordinate meetings, prepare agendas, and take minutes.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Assist in preparing reports, presentations, and other operational documents.
• Maintain office supplies and ensure inventory is adequate.
• Support onboarding of new departmental staff.
• Assist with ad-hoc administrative tasks and ensure policy compliance.
• Facilitate effective communication within the team and with other departments.

Skills

Organizational skills

Excellent written and verbal commu​n​i

Multitasking

Proactive problem-solving

Attention to detail

Education

Relevant administrative qualification

Tools

Microsoft Office

Records management software

Email management

Job description

About the Role Our client is seeking a dedicated and efficient Administrative Officer to join their operational team in Soweto, Gauteng. This role is essential for supporting the smooth functioning of daily operations, ensuring efficient record‑keeping, and facilitating communication within the department. The ideal candidate will be highly organized, possess excellent attention to detail, and have a strong commitment to providing high‑quality administrative support in a busy environment. This is an excellent opportunity to contribute to a vital organization within the Soweto community and gain valuable experience in operations administration.

Key Responsibilities

• Provide comprehensive administrative support to the operations department.
• Manage and maintain departmental records, files, and databases accurately.
• Coordinate meetings, prepare agendas, and take minutes.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Assist in the preparation of reports, presentations, and other operational documents.
• Manage office supplies and ensure inventory is maintained.
• Facilitate communication between team members and other departments.
• Support the onboarding process for new departmental staff.
• Assist with special projects and ad-hoc administrative tasks as assigned by management.
• Ensure compliance with company administrative policies and procedures.

Requirements

• Proven experience in an administrative support role, preferably within an operations or logistics environment.
• Excellent organizational skills and a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks effectively and prioritize workload.
• Proactive problem‑solving skills and the ability to work independently.
• A relevant administrative qualification is an advantage.
• Familiarity with the Soweto or Gauteng business environment is preferred.

Benefits

• This role offers a competitive salary, along with a comprehensive benefits package including medical aid and provident fund options.
• Employees benefit from working in a supportive team environment within Soweto, with opportunities for professional development and career growth.
• Our client is committed to fostering employee well-being and offers a stable and rewarding career path for dedicated individuals in Gauteng.