Administrative Officer - Office Management

Placements24; Pretoria; Presencial; ZAR 180 000 - 240 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive salary package

Comprehensive medical benefits

Retirement benefits

Paid time off & public holidays

Professional development and training

Supportive and dynamic work env

Resumo da oferta

Placements24 is seeking an Administrative Officer to oversee the daily operations of a busy Pretoria office. You will manage office supplies, vendor relationships, internal communications, and provide cross-department support to ensure smooth administrative processes.

The role requires strong organizational skills, problem-solving ability, and a proactive approach to maintaining a welcoming work environment.

Qualificações

• Proven experience as Administrative Officer or Office Manager.
• Strong knowledge of office management principles and practices.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite.
• Effective communication and interpersonal skills.
• Experience in vendor management and negotiation.
• Ability to troubleshoot and resolve operational issues independently.
• Budget management experience.
• Familiarity with office equipment and IT support basics is a plus.

Responsabilidades

• Oversee the daily operations of the office, ensuring efficiency and orderliness.
• Manage inventory of office supplies, equipment, and stationery; place orders as necessary.
• Liaise with vendors and service providers, negotiating contracts and ensuring timely service delivery.
• Maintain office facilities, ensuring a safe, clean, and functional working environment.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Assist in the organization and coordination of internal and external meetings and events.
• Provide administrative support to various departments as needed, including document preparation and distribution.
• Manage the reception area, greeting visitors and answering general inquiries.
• Implement and maintain office policies and procedures.
• Ensure compliance with health and safety regulations within the office premises.

Conhecimentos

Organization & multitasking

Vendor management

Problem solving

Budget management

Communication

IT support basics

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

About the Role

Our client is seeking a dedicated and experienced Administrative Officer to manage the operations of their busy office in Pretoria, Gauteng . This role is crucial for ensuring the seamless functioning of our facilities and administrative processes. The Administrative Officer will oversee office supplies, vendor relationships, internal communications, and support for various departments. This is a fantastic opportunity for a proactive individual with a strong understanding of office management principles and excellent organizational skills to make a significant impact. The ideal candidate will be adept at problem-solving, possess strong interpersonal skills, and be committed to maintaining a productive and welcoming work environment. You will be the go-to person for ensuring everything runs smoothly, from daily logistics to event coordination. We are looking for a reliable professional who can take ownership of their responsibilities and contribute to our team's success in Pretoria, Gauteng .

Key Responsibilities

• Oversee the daily operations of the office, ensuring efficiency and orderliness.
• Manage inventory of office supplies, equipment, and stationery; place orders as necessary.
• Liaise with vendors and service providers, negotiating contracts and ensuring timely service delivery.
• Maintain office facilities, ensuring a safe, clean, and functional working environment.
• Handle incoming and outgoing mail, deliveries, and courier services.
• Assist in the organization and coordination of internal and external meetings and events.
• Provide administrative support to various departments as needed, including document preparation and distribution.
• Manage the reception area, greeting visitors and answering general inquiries.
• Implement and maintain office policies and procedures.
• Ensure compliance with health and safety regulations within the office premises.

Requirements

• Proven experience as an Administrative Officer, Office Manager, or similar role.
• Strong knowledge of office management principles and best practices.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication and interpersonal skills.
• Experience in vendor management and negotiation.
• Ability to troubleshoot and resolve operational issues independently.
• A proactive approach to tasks and a commitment to quality service.
• Familiarity with office equipment and IT support basics is a plus.
• Ability to manage a budget for office expenses.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to work in a key administrative role within Pretoria, Gauteng .
• Comprehensive medical and retirement benefits.
• Paid time off and public holidays.
• Opportunities for professional development and training.
• A supportive and dynamic work environment.
• Contribute directly to the operational success of the organization.