Administrative Coordinator - Logistics

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work model offering flexibility

Opportunity to work in Mossel Bay

Job summary

Placements24, based in Mossel Bay, Western Cape, is seeking an Administrative Coordinator with a logistics focus. The role combines in-office collaboration with remote flexibility, supporting the logistics team with documentation, scheduling, and supplier communications.

The ideal candidate will have administrative experience in logistics, strong organizational and communication skills, and familiarity with shipping procedures and ERP systems.

Qualifications

• Proven experience in an administrative role, preferably in logistics or supply chain.
• Strong understanding of shipping procedures, documentation and basic logistics principles.
• Excellent organizational and time-management skills; ability to handle multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective communication and interpersonal skills, both written and verbal.

Responsibilities

• Coordinate and manage all administrative aspects of inbound and outbound logistics operations.
• Prepare, process, and verify shipping documents, including bills of lading, customs forms, and invoices.
• Track shipments and provide timely updates to clients and internal stakeholders.
• Liaise with carriers, suppliers, and clients to resolve logistical issues or discrepancies.
• Maintain accurate records of all logistics-related transactions and documentation.
• Assist in managing inventory levels and coordinating warehouse activities as needed.
• Support the logistics team with scheduling, reporting, and general administrative tasks.
• Ensure compliance with shipping regulations and company policies.
• Process purchase orders and manage accounts payable related to logistics.

Skills

Organizational skills

Time management

Communication skills

Data entry accuracy

Teamwork

Education

National Certificate or Diploma in Logistics

Diploma in Administration or Supply Chain Management

Tools

Microsoft Office

Logistics ERP systems

Job description

About the Role Our client, a significant player in the logistics sector based in Mossel Bay, Western Cape, is seeking a highly organized and efficient Administrative Coordinator specializing in logistics. This role is pivotal in ensuring the smooth and timely processing of shipments, managing documentation, and providing essential administrative support to the logistics team. The ideal candidate will possess excellent communication and coordination skills, a keen eye for detail, and a strong understanding of supply chain and logistics operations. This hybrid role allows for a balanced approach to work, combining in-office collaboration with remote flexibility. You will be instrumental in maintaining operational efficiency and ensuring client satisfaction within the bustling environment of **Mossel Bay**.

Key Responsibilities

• Coordinate and manage all administrative aspects of inbound and outbound logistics operations.
• Prepare, process, and verify shipping documents, including bills of lading, customs forms, and invoices.
• Track shipments and provide timely updates to clients and internal stakeholders.
• Liaise with carriers, suppliers, and clients to resolve any logistical issues or discrepancies.
• Maintain accurate and organized records of all logistics-related transactions and documentation.
• Assist in managing inventory levels and coordinating warehouse activities as needed.
• Support the logistics team with scheduling, reporting, and general administrative tasks.
• Ensure compliance with all relevant shipping regulations and company policies.
• Process purchase orders and manage accounts payable related to logistics.

Requirements

• Proven experience in an administrative role, preferably within the logistics or supply chain industry.
• Strong understanding of shipping procedures, documentation, and basic logistics principles.
• Excellent organizational and time-management skills, with the ability to handle multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Effective communication and interpersonal skills, both written and verbal.
• Attention to detail and accuracy in data entry and document management.
• Ability to work independently and collaboratively within a team.
• Experience with logistics software or ERP systems is a plus.
• A National Certificate or Diploma in Logistics, Supply Chain Management, or Administration is preferred.

Benefits

• Competitive salary package and performance-based incentives.
• Hybrid work model offering flexibility.
• Opportunity to work within the dynamic logistics sector in **Mossel Bay**.
• Professional development and training in logistics and administration.
• A supportive team environment and collaborative culture.