Administrative & Office Operations Specialist

Placements24; Mossel Bay; On-site; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary package

Medical and retirement benefits

Opportunities for professional growth

Team events and positive workplace

Travel allowances

Performance bonuses

Job summary

Placements24 in Mossel Bay, Western Cape, is seeking an Administrative Specialist to support multiple departments and maintain office efficiency. The role requires proactive multitasking, strong organizational skills, and discretion with confidential information.

You will coordinate meetings, prepare reports, and assist with onboarding and events to support daily operations. The ideal candidate has 4+ years in administration, proficiency in Microsoft Office, and excellent written and verbal

Qualifications

• 4+ years of administrative or office management experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Discretion and ability to handle confidential information.
• Experience in event coordination is a plus.
• A relevant diploma or certificate in business administration is advantageous.
• Proactive approach to problem-solving and continuous improvement.

Responsibilities

• Manage day-to-day office operations and maintain administrative efficiency.
• Coordinate meetings, appointments, and travel for management and staff.
• Prepare, edit, and distribute correspondence, reports, and presentations.
• Maintain organized filing systems, both physical and digital.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Serve as a point of contact for internal and external communications.
• Assist with event planning and execution for office activities.
• Process invoices and support basic bookkeeping tasks.
• Ensure the office environment is well-maintained and presentable.
• Support new employee onboarding processes.

Skills

Organizational skills

Written and verbal communication

Multitasking

Problem solving

Education

Diploma or certificate in business administration

Tools

Microsoft Office Suite

Job description

Placements24 in Mossel Bay, Western Cape, is seeking an Administrative Specialist to support multiple departments and maintain office efficiency. The role requires proactive multitasking, strong organizational skills, and discretion with confidential information.

You will coordinate meetings, prepare reports, and assist with onboarding and events to support daily operations. The ideal candidate has 4+ years in administration, proficiency in Microsoft Office, and excellent written and verbal