Administrative Executive

Placements24; Mbombela (Nelspruit); Híbrido; ZAR 360 000 - 600 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Flexible remote work

Resumo da oferta

Placements24 is seeking an Administrative Executive to provide high-level support to its executive team. This fully remote role in South Africa requires managing complex calendars, coordinating meetings across time zones, travel arrangements, and handling confidential information with discretion.

The ideal candidate will have 5+ years in senior admin roles, strong communication and organizational skills, and proficiency with Microsoft Office and virtual collaboration tools in a fast-paced

Qualificações

• Minimum 5 years in a senior administrative role (Administrative Executive/EA).
• Experience supporting C-level executives or senior management.
• Excellent organizational and time-management skills for a remote setting.
• Superior written and verbal communication with impeccable grammar.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Ability to handle confidential information with discretion.

Responsabilidades

• Manage and maintain complex calendars for multiple executives across time zones.
• Coordinate executive travel arrangements (flights, accommodation, itineraries).
• Prepare and edit confidential correspondence, reports, and presentations.
• Screen calls, emails, and visitors; prioritize communications.
• Organize virtual board meetings and corporate events.
• Prepare background materials for meetings and projects.

Conhecimentos

Calendar management

Executive support

Travel coordination

Confidential information handling

Communication

Organization

Remote work experience

Attention to detail

Ferramentas

Microsoft Office

Outlook

Word

Excel

PowerPoint

Virtual collaboration tools

Descrição da oferta de emprego

About the Role

Our client, a fast-growing e-commerce platform, is looking for a highly organized and proactive Administrative Executive to provide high-level support to its executive team. This role is fully remote, allowing you to work from your preferred location within South Africa. You will be responsible for managing complex schedules, coordinating high-level meetings, handling confidential information, and ensuring the smooth execution of administrative tasks that support strategic business objectives. The ideal candidate is a polished professional with exceptional communication, organizational, and problem-solving skills, accustomed to working in a dynamic and fast-paced virtual environment. This is an exciting opportunity to be an integral part of a company at the forefront of online retail innovation, supporting key decision-makers. The role's operational base might be considered in the Nelspruit region, but it is a completely remote position.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings and appointments across different time zones.
• Coordinate executive travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit highly confidential correspondence, reports, and presentations.
• Act as a gatekeeper, screening calls, emails, and visitors, prioritizing communications effectively.
• Organize and manage virtual board meetings and corporate events.
• Conduct research and prepare background materials for meetings and projects.
• Handle expense reporting and invoice processing for executive team expenditures.
• Maintain strict confidentiality regarding all company and personal information.
• Manage and organize digital files and records for easy retrieval.
• Liaise with internal departments and external stakeholders on behalf of executives.

Requirements

• A minimum of 5 years of experience as an Administrative Executive, Executive Assistant, or in a similar senior administrative role.
• Proven experience supporting C-level executives or senior management.
• Exceptional organizational and time-management skills, with the ability to prioritize effectively in a remote setting.
• Superior written and verbal communication skills, with impeccable grammar and attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Demonstrated ability to handle sensitive and confidential information with utmost discretion.
• Proactive and resourceful problem-solver, able to anticipate needs and take initiative.
• Experience in a fast-paced, remote work environment.
• Adaptability and flexibility to changing priorities and demands.
• A professional demeanor and strong interpersonal skills.

Benefits

• Our client offers a highly competitive annual salary, reflecting the executive nature of this role, and comprehensive benefits including private medical insurance and a retirement savings plan.
• The role is fully remote, offering exceptional work-life balance and flexibility.
• Opportunities for professional development and career advancement within a rapidly growing organization.
• Access to advanced remote working tools and support.
• Performance-based bonuses and stock options.
• Regular virtual team-building activities.
• Collaborative and innovative company culture.
• Contribution to a leading e-commerce enterprise.
• Flexible working hours.
• This role, although potentially linked to operations in the Nelspruit area, is a fully remote opportunity.