Administrative Coordinator, Special Projects

Placements24; East London; Hybrid; ZAR 230,000 - 340,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Hybrid work model

Professional development

Job summary

Placements24 in East London is seeking an Administrative Coordinator specialized in Special Projects to support the planning and execution of unique initiatives. This hybrid role combines on-site coordination with remote tasks to ensure seamless project flow.

You will work with project managers and engineering teams, handling documentation, reporting, scheduling, budgeting support, procurement coordination, and stakeholder communications, while maintaining high standards of organization,

Qualifications

• 3+ years of experience in an administrative or project support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Experience in project coordination or administration is highly desirable.
• Ability to work effectively in a hybrid environment, balancing office and remote duties.
• Proactive problem-solving abilities and a collaborative approach.
• Familiarity with project management software is a plus.
• Ability to multitask and manage priorities in a dynamic setting.
• Professional attitude and commitment to delivering high-quality work.

Responsibilities

• Provide comprehensive administrative support for special projects, from initiation to completion.
• Coordinate project schedules, meetings, and milestones, ensuring timely communication.
• Manage project documentation, including reports, plans, and correspondence.
• Assist in budget tracking and expense management for project-related activities.
• Liaise with internal teams, external vendors, and stakeholders as required for project needs.
• Prepare project status updates and presentation materials.
• Organize and maintain project-specific filing systems, both physical and digital.
• Facilitate the procurement of project resources and materials.
• Support project managers with various administrative tasks to ensure smooth project flow.
• Ensure compliance with company policies and project-specific requirements.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Problem solving

Tools

Microsoft Office

Project management software

Job description

About the Role

Our client, a leading engineering firm, is seeking a dedicated and organized Administrative Coordinator specializing in Special Projects to join their dynamic team in East London . This hybrid role is critical for supporting the successful planning and execution of unique projects, ensuring all administrative aspects are managed efficiently. You will work closely with project managers and engineering teams, providing essential support throughout the project lifecycle. The ideal candidate is meticulous, possesses excellent communication skills, and thrives in a role that requires both detailed administrative work and collaborative problem-solving. This position offers a blend of on-site presence for key coordination activities and remote flexibility for other tasks. Join a reputable firm in East London committed to innovation and project excellence.

Key Responsibilities

• Provide comprehensive administrative support for special projects, from initiation to completion.
• Coordinate project schedules, meetings, and milestones, ensuring timely communication.
• Manage project documentation, including reports, plans, and correspondence.
• Assist in budget tracking and expense management for project-related activities.
• Liaise with internal teams, external vendors, and stakeholders as required for project needs.
• Prepare project status updates and presentation materials.
• Organize and maintain project-specific filing systems, both physical and digital.
• Facilitate the procurement of project resources and materials.
• Support project managers with various administrative tasks to ensure smooth project flow.
• Ensure compliance with company policies and project-specific requirements.

Requirements

• A minimum of 3 years of experience in an administrative or project support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills, with strong attention to detail.
• Strong written and verbal communication skills.
• Experience in project coordination or administration is highly desirable.
• Ability to work effectively in a hybrid environment, balancing office and remote duties.
• Proactive problem-solving abilities and a collaborative approach.
• Familiarity with project management software is a plus.
• Ability to multitask and manage priorities in a dynamic setting.
• A professional attitude and a commitment to delivering high-quality work.

Benefits

• Our client offers a competitive annual salary and a comprehensive benefits package, including medical aid and a retirement fund.
• The hybrid work model provides flexibility and a good work-life balance.
• Opportunities for professional development and growth within the engineering sector are available.
• The role is based in East London , offering a stable and engaging work environment.
• Contribution to innovative engineering projects.
• Supportive team and management structure.
• Exposure to diverse project challenges.
• Potential for career advancement.
• Regular performance reviews and feedback sessions.
• A focus on continuous improvement and professional development.