Hybrid Administrative Coordinator for Special Projects

Placements24; East London; Hybrid; ZAR 230,000 - 340,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Hybrid work model

Professional development

Job summary

Placements24 in East London is seeking an Administrative Coordinator specialized in Special Projects to support the planning and execution of unique initiatives. This hybrid role combines on-site coordination with remote tasks to ensure seamless project flow.

You will work with project managers and engineering teams, handling documentation, reporting, scheduling, budgeting support, procurement coordination, and stakeholder communications, while maintaining high standards of organization,

Qualifications

• 3+ years of experience in an administrative or project support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills.
• Experience in project coordination or administration is highly desirable.
• Ability to work effectively in a hybrid environment, balancing office and remote duties.
• Proactive problem-solving abilities and a collaborative approach.
• Familiarity with project management software is a plus.
• Ability to multitask and manage priorities in a dynamic setting.
• Professional attitude and commitment to delivering high-quality work.

Responsibilities

• Provide comprehensive administrative support for special projects, from initiation to completion.
• Coordinate project schedules, meetings, and milestones, ensuring timely communication.
• Manage project documentation, including reports, plans, and correspondence.
• Assist in budget tracking and expense management for project-related activities.
• Liaise with internal teams, external vendors, and stakeholders as required for project needs.
• Prepare project status updates and presentation materials.
• Organize and maintain project-specific filing systems, both physical and digital.
• Facilitate the procurement of project resources and materials.
• Support project managers with various administrative tasks to ensure smooth project flow.
• Ensure compliance with company policies and project-specific requirements.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Problem solving

Tools

Microsoft Office

Project management software

Job description

Placements24 in East London is seeking an Administrative Coordinator specialized in Special Projects to support the planning and execution of unique initiatives. This hybrid role combines on-site coordination with remote tasks to ensure seamless project flow.

You will work with project managers and engineering teams, handling documentation, reporting, scheduling, budgeting support, procurement coordination, and stakeholder communications, while maintaining high standards of organization,