Administrative Project Coordinator

Placements24; Gqeberha; Hybrid; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Fully remote position

Health insurance

Wellness programs

Paid time off

Professional development

Job summary

Placements24 is seeking an Administrative Project Coordinator for a fully remote role supporting community development projects. You will manage diverse tasks, coordinate stakeholders, and track budgets and milestones from a distributed team.

The ideal candidate is highly organized, detail-oriented, and proficient with remote collaboration tools and MS Office. A degree is preferred, with nonprofit experience a plus, and a flexible, proactive work style is essential.

Qualifications

• Excellent organizational and time-management abilities.
• Strong written and verbal communication for remote work.
• Experience coordinating multiple projects and stakeholders.
• Experience with non-profit or community projects is a plus.

Responsibilities

• Coordinate project activities, resources, equipment, and information for seamless execution.
• Liaise with team members to define project requirements, scope, and objectives.
• Assist in preparing proposals, budgets, and presentations.
• Track milestones and deliverables, ensuring deadlines are met.
• Manage project documentation: meeting notes, status reports, change logs.
• Communicate updates to stakeholders via email, calls, and platforms.
• Facilitate remote team meetings and ensure clear communication.
• Handle scheduling, data entry, and record-keeping tasks.
• Support project managers in planning phases and next steps.
• Keep all project documentation up-to-date and securely stored.

Skills

Organizational skills

Time management

Remote collaboration

Communication skills

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Asana

Trello

Monday.com

MS Office

Job description

About the Role

Our client, a non-profit organization dedicated to community development, is seeking a highly motivated Administrative Project Coordinator to manage and support various projects from a remote location. This role is crucial for ensuring that projects are executed efficiently, on time, and within scope. You will be responsible for a wide range of administrative tasks, including scheduling, communication, documentation, and budget tracking. The ideal candidate is exceptionally organized, detail-oriented, and possesses excellent communication and digital collaboration skills. As this is a fully remote position, you must be a self-starter with a strong ability to manage your own workload and contribute effectively to a distributed team. This is a rewarding opportunity to make a significant impact while enjoying the flexibility of remote work. We are looking for someone passionate about our mission and committed to driving project success through meticulous administrative support.

Key Responsibilities

• Coordinate project activities, resources, equipment, and information, ensuring seamless execution.
• Liaise with team members to identify and define project requirements, scope, and objectives.
• Assist in the preparation of project proposals, budgets, and presentations.
• Track project milestones and deliverables, ensuring deadlines are met.
• Manage project documentation, including meeting minutes, status reports, and change logs.
• Communicate project updates to relevant stakeholders via email, calls, and internal platforms.
• Facilitate remote team meetings and ensure effective communication among project members.
• Manage project-related administrative tasks, such as scheduling, data entry, and record-keeping.
• Support project managers in organizing and planning project phases.
• Ensure all project documentation is kept up-to-date and stored securely in digital formats.

Requirements

• Proven experience as an Administrative Project Coordinator or in a similar project support role.
• Excellent organizational and time-management skills, with a strong ability to manage multiple projects simultaneously.
• Proficiency in project management software (e.g., Asana, Trello, Monday.com) and MS Office Suite.
• Strong written and verbal communication skills, adapted for remote collaboration.
• Ability to work independently, manage deadlines, and maintain a high level of productivity in a remote setting.
• Experience with non-profit organizations or community development projects is a plus.
• Detail-oriented with a commitment to accuracy and quality.
• A reliable internet connection and a suitable remote work environment.
• High school diploma or equivalent; a Bachelor's degree in a relevant field is preferred.
• Problem-solving skills and a proactive approach to identifying and addressing project challenges.

Benefits

• Annual salary of ZAR .
• Fully remote position with flexibility.
• Comprehensive health insurance and wellness programs.
• Generous paid time off and opportunities for professional development.
• The opportunity to contribute to meaningful community development projects.
• A supportive and collaborative remote team environment.