Project Administrative Coordinator

Placements24; Gqeberha; Hybrid; ZAR 201,000 - 312,000; Full time

Benefits offered by this job

Remote work within Port Elizabeth area

Contract position with potential for扩展

Job summary

Placements24 is seeking a Project Administrative Coordinator for a Port Elizabeth-based initiative. The role focuses on supporting project managers with documentation, scheduling, and stakeholder communications.

You will manage reports, minutes, meetings, budgets, and logistics, ensuring timely updates and risk escalation. A proactive, detail-oriented candidate with MS Office proficiency will thrive in a dynamic project environment.

Qualifications

• Proven experience as a Project Administrator, Project Coordinator, or similar role.
• Strong organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Familiarity with project management methodologies and tools is a significant advantage.
• Ability to work independently and collaboratively within a team.
• High school diploma or equivalent required; a relevant certification or degree is preferred.
• Experience working in the South African context is beneficial.
• Detail-oriented with a proactive approach to problem-solving.

Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including reports, presentations, and meeting minutes.
• Coordinate project meetings, track action items, and follow up on deliverables.
• Assist with project scheduling, resource planning, and budget monitoring.
• Facilitate communication between project stakeholders, team members, and management.
• Maintain project databases and ensure accurate record-keeping.
• Organize and manage project-related logistics and travel arrangements.
• Prepare project status updates and reports for management.
• Identify and elevate potential project risks or issues to the project manager.
• Support the procurement process for project-specific needs.

Skills

Organizational skills

Communication skills

MS Office

Documentation

Education

High school diploma

Degree/Certification preferred

Tools

MS Office Suite

Job description

About the Role

Our client, a prominent firm operating in Port Elizabeth, is seeking a skilled Project Administrative Coordinator to provide dedicated support for a key initiative. This role is essential for ensuring the smooth execution of project timelines, resource allocation, and communication flow. The ideal candidate will possess exceptional organizational abilities, a keen eye for detail, and strong communication skills. This is a fantastic opportunity to contribute to impactful projects within a dynamic environment in Port Elizabeth. We are looking for a proactive individual who can effectively manage project-related documentation, schedules, and stakeholder communications. The position requires a high degree of professionalism, adaptability, and the ability to work effectively in a project-driven setting. This role is critical to the success of project delivery and requires a commitment to excellence.

Key Responsibilities

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including reports, presentations, and meeting minutes.
• Coordinate project meetings, track action items, and follow up on deliverables.
• Assist with project scheduling, resource planning, and budget monitoring.
• Facilitate communication between project stakeholders, team members, and management.
• Maintain project databases and ensure accurate record-keeping.
• Organize and manage project-related logistics and travel arrangements.
• Prepare project status updates and reports for management.
• Identify and elevate potential project risks or issues to the project manager.
• Support the procurement process for project-specific needs.

Requirements

• Proven experience as a Project Administrator, Project Coordinator, or similar role.
• Strong organizational, time management, and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Familiarity with project management methodologies and tools is a significant advantage.
• Ability to work independently and collaboratively within a team.
• High school diploma or equivalent required; a relevant certification or degree is preferred.
• Experience working in the South African context is beneficial.
• Detail-oriented with a proactive approach to problem-solving.

Benefits

Our client offers a competitive contract rate and the flexibility of a remote work arrangement, allowing you to work from anywhere within Port Elizabeth and its surrounding regions. This role provides a stimulating work environment with exposure to significant projects. While this is a contractor position, there may be opportunities for extension based on project needs and performance. Join a team dedicated to delivering successful outcomes and fostering professional growth. The company values efficiency, collaboration, and individual contribution to achieving project goals.