Project Coordinator - Pretoria

Placements24; Pretoria; On-site; ZAR 350,000 - 490,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Paid annual leave

On-site work in Pretoria

Job summary

WhatJobs Direct in Pretoria, Gauteng, ZA is seeking a highly organized Project Coordinator to support project managers and ensure successful execution of multiple projects on-site.

You will manage scheduling, documentation, meetings, and progress tracking, coordinate stakeholders, and help maintain timelines and budgets while applying solid project management practices. The ideal candidate has strong communication, multitasking ability, and a proactive problem-solving approach.

Qualifications

• Experience as a Project Coordinator in a project-driven environment.
• Strong understanding of project management principles and methodologies.
• Proficient in MS Office and project management software (MS Project, Asana, Trello).

Responsibilities

• Assist Project Managers in planning, executing, and closing projects.
• Coordinate activities and timelines, ensuring milestones are met.
• Prepare and distribute project plans, reports, and updates.
• Schedule and organize meetings, workshops, and trainings.
• Take minutes and track action items to ensure follow-through.
• Maintain project records and filing systems (physical and digital).
• Track progress, identify risks, and escalate to managers.
• Facilitate communication among project team members and stakeholders.
• Manage project resources, including budgets and expenses.
• Support procurement processes and vendor management.
• Ensure adherence to PM methodologies and best practices.

Skills

Project coordination

Organizational skills

Communication

Detail-oriented

Problem-solving

Team collaboration

Education

CAPM certification

Tools

MS Project

Asana

Trello

MS Office Suite

Job description

About the Role Our client, WhatJobs Direct, is seeking a highly organized and detail-oriented Project Coordinator to join their team based in Pretoria, Gauteng, ZA. This is an on-site role vital for supporting project managers and ensuring the successful execution of various projects. The Project Coordinator will be responsible for a wide range of administrative and logistical tasks, including scheduling, documentation, tracking progress, and facilitating communication among project stakeholders. The ideal candidate will possess excellent organizational skills, a strong ability to multitask, and a proactive approach to problem-solving. This position is crucial for maintaining project timelines, budgets, and overall quality, contributing directly to the client's project success and strategic objectives.

Key Responsibilities

• Assist Project Managers in planning, executing, and closing projects.
• Coordinate project activities and timelines, ensuring all milestones are met.
• Prepare and distribute project documentation, including project plans, reports, and status updates.
• Schedule and organize project meetings, workshops, and training sessions.
• Take meeting minutes and track action items to ensure follow-through.
• Maintain project-related records, documentations, and filing systems (both physical and digital).
• Track project progress, identify potential risks, and escalation issues to project managers.
• Facilitate communication and collaboration among project team members and stakeholders.
• Manage project resources, including tracking budgets and expenses.
• Support procurement processes and vendor management related to projects.
• Ensure adherence to project management methodologies and best practices.
• Assist with the preparation of presentations and project reviews.

Requirements

• Proven experience as a Project Coordinator or in a similar administrative support role, preferably within a project-driven environment.
• Strong understanding of project management principles and methodologies.
• Excellent organizational skills, with the ability to manage multiple tasks and deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., MS Project, Asana, Trello).
• Strong written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and collaboratively within a team.
• Problem-solving skills and a proactive approach to identifying and addressing challenges.
• Relevant certification in Project Management (e.g., CAPM) is a plus.
• Must be available to work full-time on-site in Pretoria.

Benefits

• Competitive annual salary of R .
• Full-time, on-site position in a well-established office in Pretoria.
• Opportunities for professional growth and development in project management.
• Gain exposure to diverse projects and industries.
• Comprehensive benefits package, including medical aid and retirement fund.
• Paid annual leave and other statutory benefits.
• A dynamic and supportive team environment.