Administrative Coordinator - Operations Support

Placements24; Kimberley; On-site; ZAR 190,000 - 230,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Job summary

WhatJobs Direct is seeking a highly organized Administrative Coordinator to support our Operations team in Kimberley, Northern Cape. This full-time role focuses on handling a wide range of administrative tasks to keep day-to-day operations running smoothly.

You will organize schedules, manage documentation, track milestones, and prepare reports while communicating with internal teams and stakeholders. The position offers the chance to contribute to processes, with a base in our Kimberley office.

Qualifications

• Previous experience in an administrative or coordination role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and deadlines effectively.
• Proactive problem-solving skills and a willingness to take initiative.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Provide administrative support to the operations management team and operational staff.
• Coordinate operational schedules, including team rosters and resource allocation.
• Manage operational documentation, ensuring accuracy, version control, and proper filing.
• Assist in tracking project progress and operational milestones.
• Prepare operational reports, summaries, and presentations as required.
• Communicate with internal teams and external stakeholders regarding operational matters.
• Organize and schedule operational meetings, take minutes, and track action items.
• Maintain operational databases and assist with data entry.
• Ensure compliance with company policies and operational procedures.
• Handle general office administration tasks for the operations department.

Job description

About the Role

Our client, WhatJobs Direct, is seeking a highly organized and efficient Administrative Coordinator to support our Operations team in Kimberley, Northern Cape. This role is essential for the smooth running of our day-to-day operations, involving a wide range of administrative tasks to support operational managers and staff. The ideal candidate will possess excellent organizational skills, a proactive approach to problem-solving, and a strong ability to manage multiple tasks simultaneously. You will be instrumental in ensuring that operational processes are documented, supported, and executed efficiently. This is a great opportunity for an administrative professional to gain valuable experience within a busy operational environment in Kimberley.

Key Responsibilities

• Provide administrative support to the operations management team and operational staff.
• Coordinate operational schedules, including team rosters and resource allocation.
• Manage operational documentation, ensuring accuracy, version control, and proper filing.
• Assist in tracking project progress and operational milestones.
• Prepare operational reports, summaries, and presentations as required.
• Communicate with internal teams and external stakeholders regarding operational matters.
• Organize and schedule operational meetings, take minutes, and track action items.
• Maintain operational databases and assist with data entry.
• Ensure compliance with company policies and operational procedures.
• Handle general office administration tasks for the operations department.

Requirements

• Previous experience in an administrative or coordination role, preferably within an operations or logistics environment.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and deadlines effectively.
• Proactive problem-solving skills and a willingness to take initiative.
• Ability to work effectively both independently and as part of a team.
• Familiarity with operational processes and terminology is a plus.
• Knowledge of the Kimberley operational landscape is advantageous.

Benefits

• This permanent, full-time position offers a competitive salary and a comprehensive benefits package, including medical aid and a provident fund.
• Our client provides opportunities for professional development and career growth within the operations and administration fields.
• You will join a supportive and dedicated team in Kimberley, contributing to the efficiency of our operational activities.
• We are committed to fostering a positive and productive work environment where all team members can thrive.
• This role is based in our Kimberley office, offering direct engagement with our operational core.