Administrative Assistant (Operations Support)

Placements24; Kimberley; On-site; ZAR 150,000 - 210,000; Full time

Benefits offered by this job

Paid annual leave

Sick leave

Professional development opportunities

Stable office environment

Growth potential

Job summary

Placements24 in Kimberley, Northern Cape, is seeking an Administrative Assistant to support management and program staff. You will manage correspondence, schedule meetings and travel, maintain records, and assist with event planning in a busy nonprofit office.

The ideal candidate is highly organized, proactive, with excellent written and verbal communication, strong multitasking ability, and proficient in Microsoft Office. Experience in nonprofit settings is a plus.

Qualifications

• Proven experience as an Administrative Assistant, Office Administrator, or in a similar support role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Discretion and professionalism in handling confidential information.
• Experience in the non-profit sector is advantageous but not essential.
• A commitment to the organization's mission and values.

Responsibilities

• Manage incoming and outgoing correspondence (emails, phone calls, mail).
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize physical and digital filing systems.
• Prepare documents, reports, and presentations as required.
• Provide general administrative support to the management team and program staff.
• Assist with event planning and logistics for organizational activities.
• Manage office supplies inventory and place orders as needed.
• Greet visitors and act as a point of contact for inquiries.
• Ensure the office environment is organized and presentable.
• Support data entry and database management tasks.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

About the Role Our client, a busy non-profit organization dedicated to providing essential services and support to vulnerable families in the Northern Cape, is seeking a highly organized and efficient Administrative Assistant. This role is crucial for ensuring the smooth day-to-day operations of the organization. Based in our Kimberley office, this position requires a dedicated individual who can provide comprehensive administrative support to the management team and various program staff. You will be the first point of contact for many, managing correspondence, scheduling appointments, maintaining records, and assisting with event coordination. The ideal candidate is detail-oriented, proactive, and possesses excellent communication and multitasking skills. This is an excellent opportunity to contribute to a meaningful cause by ensuring the administrative backbone of the organization is strong and effective. If you thrive in a supportive environment and enjoy keeping things running efficiently, this role is a great fit.

Key Responsibilities

• Manage incoming and outgoing correspondence (emails, phone calls, mail).
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Maintain and organize physical and digital filing systems.
• Prepare documents, reports, and presentations as required.
• Provide general administrative support to the management team and program staff.
• Assist with event planning and logistics for organizational activities.
• Manage office supplies inventory and place orders as needed.
• Greet visitors and act as a point of contact for inquiries.
• Ensure the office environment is organized and presentable.
• Support data entry and database management tasks.

Requirements

• Proven experience as an Administrative Assistant, Office Administrator, or in a similar support role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Discretion and professionalism in handling confidential information.
• Experience in the non-profit sector is advantageous but not essential.
• A commitment to the organization's mission and values.

Benefits

• Competitive annual salary.
• Opportunity to support vital services for families in need.
• Stable and supportive office environment in Kimberley .
• Paid annual leave and sick leave benefits.
• Potential for professional development within the organization.
• Exposure to various aspects of non-profit operations.