Administrative Support Specialist - WhatJobs Direct

Placements24; Vereeniging; On-site; ZAR 150,000 - 230,000; Full time

Benefits offered by this job

Medical aid

Professional development

Job summary

Placements24 in Vereeniging, Gauteng, seeks an Administrative Support Specialist to keep daily office operations running smoothly. You will provide comprehensive support to management and staff, coordinate meetings, prepare documents, and handle communications.

The role requires strong organizational and time-management skills, excellent English communication, and proficiency in Microsoft Office. You will work both independently and as part of a team, contributing to office efficiency and a

Qualifications

• Previous experience in administrative support or receptionist role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills in English.
• Detail-oriented and committed to producing accurate work.
• Ability to work independently and as part of a team, with a proactive attitude.
• Strong interpersonal skills and a professional demeanor.
• Familiarity with office equipment and basic troubleshooting.
• Ability to multitask and adapt to changing priorities in a fast-paced environment.
• A positive and helpful attitude.

Responsibilities

• Provide comprehensive administrative support to management and staff, ensuring timely completion of tasks.
• Manage and coordinate meeting schedules, appointments, and travel arrangements for relevant personnel.
• Prepare, edit, and proofread correspondence, reports, and other documents with accuracy and attention to detail.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries effectively.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Assist with the ordering and management of office supplies and equipment.
• Support the onboarding process for new employees by preparing necessary documentation.
• Coordinate logistics for internal and external meetings, ensuring all arrangements are in place.
• Manage office reception duties and greet visitors in a professional manner.
• Provide general assistance to different departments as required.
• Ensure a tidy and functional office environment.
• Handle confidential information with discretion and professionalism.

Skills

Microsoft Office Suite

Organizational skills

Time management

English communication

Independent work

Teamwork

Interpersonal skills

Office equipment troubleshooting

Multitasking

Proactive attitude

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client, a dynamic player in the manufacturing industry, is seeking a highly organized and efficient Administrative Support Specialist to join their team in Vereeniging, Gauteng . This role is fundamental to ensuring the smooth day-to-day operations of the office, providing essential support to various departments and personnel. The ideal candidate will possess excellent multitasking abilities, strong communication skills, and a meticulous approach to administrative tasks. This is a fantastic opportunity to become an integral part of a growing company, contributing to its success through dedicated support and efficient coordination. The position is based in our client's facility in Vereeniging , offering a stable and professional working environment.

Key Responsibilities

• Provide comprehensive administrative support to management and staff, ensuring timely completion of tasks.
• Manage and coordinate meeting schedules, appointments, and travel arrangements for relevant personnel.
• Prepare, edit, and proofread correspondence, reports, and other documents with accuracy and attention to detail.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries effectively.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Assist with the ordering and management of office supplies and equipment.
• Support the onboarding process for new employees by preparing necessary documentation.
• Coordinate logistics for internal and external meetings, ensuring all arrangements are in place.
• Manage office reception duties and greet visitors in a professional manner.
• Provide general assistance to different departments as required.
• Ensure a tidy and functional office environment.
• Handle confidential information with discretion and professionalism.

Requirements

• Previous experience in an administrative support or receptionist role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills in English.
• Detail-oriented and committed to producing accurate work.
• Ability to work independently and as part of a team, with a proactive attitude.
• Strong interpersonal skills and a professional demeanor.
• Familiarity with office equipment and basic troubleshooting.
• Ability to multitask and adapt to changing priorities in a fast-paced environment.
• A positive and helpful attitude.

Benefits

Our client offers a competitive salary and a comprehensive benefits package, including medical aid and opportunities for professional development. This role provides the chance to work within a supportive team environment in Vereeniging and contribute to the operational success of a reputable company. You will gain valuable experience across various administrative functions. Our client is committed to employee growth and offers pathways for career advancement within the organization. Experience a role where your efficiency and organizational skills are highly valued and contribute directly to the company's productivity.