Administrative Coordinator - Logistics and Operations

Placements24; Cape Town; Presencial; ZAR 180 000 - 260 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical aid

Retirement fund

Paid annual leave

Resumo da oferta

Placements24 is seeking an Administrative Coordinator in Cape Town to support logistics and operations. You will handle documentation, tracking shipments, inventory control, and client communication to ensure timely processing of orders.

The role requires meticulous organization, strong problem-solving, and the ability to work under pressure in a fast-paced international trade environment. The successful candidate will join a collaborative team in a dynamic Cape Town logistics hub.

Qualificações

• Proven administrative experience in logistics, supply chain, or operations.
• Excellent organizational and time management skills; able to multitask.
• Proficiency in MS Office (Word, Excel, Outlook) is essential; shipping software is a plus.
• Effective written and verbal communication; detail-oriented and accurate.
• Ability to work under pressure with tight deadlines; proactive team player.

Responsabilidades

• Coordinate administrative aspects of import/export processes, including documentation and tracking shipments.
• Maintain accurate inventory records, stock movements, and order fulfillment.
• Communicate with suppliers, freight forwarders, and clients to provide updates and gather information.
• Prepare invoices, purchase orders, and other logistics-related financial documents.
• Schedule shipments and receiving of goods; resolve discrepancies with timely solutions.
• Maintain organized filing systems for physical and digital documents.
• Support operations with ad-hoc administrative tasks to ensure departmental efficiency.
• Generate reports on shipping status, inventory levels, and operational performance.

Conhecimentos

Administrative experience

MS Office proficiency

Shipping software

Organizational skills

Time management

Communication skills

Ferramentas

MS Office

Shipping software

Descrição da oferta de emprego

About the Role

Our client, a leading import/export company based in the vibrant city of Cape Town, Western Cape , is seeking a meticulous and efficient Administrative Coordinator. This role is crucial for ensuring the smooth operation of our logistics and operations department. You will be responsible for a wide range of administrative tasks that support the timely and accurate processing of shipments, inventory management, and client communication. The successful candidate will be highly organized, possess excellent problem-solving abilities, and have a keen eye for detail. This is an excellent opportunity for an administrative professional looking to specialize in the fast-paced world of international trade and logistics. You will play a key role in maintaining efficiency and supporting our dedicated team in Cape Town .

Key Responsibilities

Coordinate the administrative aspects of import and export processes, including documentation, customs declarations, and tracking shipments. Maintain accurate records of inventory levels, stock movements, and order fulfillment. Communicate with suppliers, freight forwarders, and clients to provide updates, resolve issues, and gather necessary information. Prepare and process invoices, purchase orders, and other financial documents related to logistics operations. Schedule and confirm appointments for shipping and receiving of goods. Assist in resolving logistical discrepancies or delays, liaising with relevant parties to find timely solutions. Maintain organized filing systems for all logistical and operational documentation, both physical and digital. Support the operations team with ad-hoc administrative tasks as required, ensuring departmental efficiency. Generate regular reports on shipping status, inventory levels, and operational performance.

Requirements

• Proven administrative experience, preferably within a logistics, supply chain, or operations environment.
• Strong understanding of administrative and clerical procedures.
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Proficiency in MS Office Suite (Word, Excel, Outlook) is essential; experience with shipping software is a plus.
• Effective written and verbal communication skills.
• Detail-oriented with a strong focus on accuracy and compliance.
• Ability to work effectively under pressure and meet tight deadlines.
• Team player with a proactive attitude and willingness to learn.
• Familiarity with the port operations in Cape Town is an advantage.

Benefits

This position offers a competitive annual salary, complemented by a robust benefits package designed to support your well-being and financial security. Benefits include medical aid, a retirement fund, and paid annual leave. Our client invests in its employees' growth through ongoing training and development opportunities. The work environment in Cape Town is collaborative and supportive. Potential for career advancement within the logistics and operations department is significant for high performers. Join a company that values its employees and fosters a culture of continuous improvement and professional excellence.