Administrative Clerk - Records Management

Placements24; Stellenbosch; Vor Ort; ZAR 180.000 - 260.000; Vollzeit

Benefits dieser Stelle

Medical aid

Pension/retirement fund

Zusammenfassung

Placements24 is seeking an Administrative Clerk focused on Records Management to join our Paarl, Western Cape team. You will organize, file, and retrieve documents, ensuring compliance with policies and regulations, while maintaining secure records management practices.

The ideal candidate has strong organizational skills, attention to detail, and experience in administrative support. Proficiency in Microsoft Office and familiarity with document management systems are desirable for this role.

Qualifikationen

• High school diploma or equivalent; records management qualification is a plus.
• Experience in administrative support or records management.
• Strong organizational skills and meticulous attention to detail.
• Proficiency with Microsoft Office and document management principles.
• Ability to handle sensitive information with discretion.

Aufgaben

• Organize, file, and maintain documents according to procedures.
• Maintain both physical and digital filing systems.
• Retrieve documents promptly upon request.
• Ensure security and confidentiality of records.
• Assist in disposition and archiving per retention policies.
• Process incoming and outgoing mail related to records.
• Conduct regular audits of filing systems.
• Enter data into document management systems.
• Support other administrative tasks as required.
• Adhere to company policies and regulatory requirements.

Kenntnisse

Attention to detail

Organizational skills

Communication skills

Independent worker

Ausbildung

High school diploma

Records management qualification

Tools

Microsoft Office

Document management systems

Jobbeschreibung

About the Role

Our client requires a detail-oriented Administrative Clerk with a focus on Records Management to join their team in Paarl, Western Cape . This role is crucial for maintaining the integrity, security, and accessibility of company records. You will be responsible for organizing, filing, and retrieving documents, ensuring compliance with company policies and relevant regulations. The ideal candidate possesses exceptional organizational skills, a meticulous approach to work, and a strong understanding of record-keeping best practices. Working in the heart of the Western Cape winelands, you will be part of a team dedicated to efficient and accurate information management. This position offers a stable work environment and the opportunity to contribute significantly to the operational efficiency of the organization.

Key Responsibilities

• Organize, sort, and file documents according to established procedures.
• Maintain and update physical and digital filing systems accurately.
• Retrieve requested documents and information promptly and efficiently.
• Ensure the security and confidentiality of all records.
• Assist in the disposition and archiving of records as per retention policies.
• Process incoming and outgoing mail related to record management.
• Conduct regular audits of filing systems to ensure accuracy and completeness.
• Assist with data entry into document management systems.
• Support other administrative tasks as required by the department.
• Adhere strictly to company policies and regulatory requirements for record-keeping.

Requirements

• High school diploma or equivalent; a qualification in records management or administration is a plus.
• Proven experience in administrative support or records management.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in basic computer applications, including Microsoft Office Suite.
• Familiarity with filing systems and document management principles.
• Ability to work independently and follow detailed instructions.
• Good communication skills.
• Reliable and punctual with a strong work ethic.
• Must reside in or be willing to travel to Paarl, Western Cape .
• Ability to handle sensitive information with discretion.

Benefits

This role offers a competitive salary and standard employee benefits, including medical aid and retirement fund contributions. Our client provides a supportive work environment in Paarl, Western Cape , with opportunities for professional development in records management. Become a key member of a dedicated team focused on operational excellence. Join a company that values meticulousness and offers a stable career path within administrative operations.