Administrative Clerk - Records Management

Placements24; LegKraal Gate; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive remuneration package

Hybrid work model

Specialize in records management

Work with a respected organization in 

Contribute to critical data management

Professional development opportunities

Job summary

Placements24 in Mahikeng, North West, seeks an Administrative Clerk specializing in Records Management. The role focuses on implementing and maintaining record-keeping systems, ensuring data integrity and easy retrieval, while working in a hybrid setup across the Mahikeng office.

You will manage physical and digital documents, support audits, train staff, and collaborate with IT to improve systems, requiring meticulous attention to detail and strong Microsoft Office skills.

Qualifications

• Proven experience in records management, archival, or a related administrative role.
• Strong understanding of document management principles and best practices.
• Excellent organizational and filing skills.
• Proficiency with scanning equipment and document management software.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Understanding of data privacy and security protocols is essential.

Responsibilities

• Develop, implement, and maintain efficient records management systems.
• Organize, classify, and archive physical and digital documents.
• Ensure the accuracy, completeness, and security of all records.
• Manage the retrieval and disposal of records according to company policy and legal requirements.
• Assist with data entry and database management related to records.
• Scan and digitize documents for electronic storage.
• Provide support for audits and information requests.
• Train staff on proper record-keeping procedures when necessary.
• Maintain confidentiality of sensitive information.
• Collaborate with IT and other departments on system improvements.

Skills

Records management

Document management principles

Organization

Attention to detail

Multitasking

Communication

Interpersonal skills

Microsoft Office Suite

Data privacy & security

Tools

Microsoft Office Suite

Document management software

Scanning equipment

Job description

About the Role

Our client is seeking a meticulous and organized Administrative Clerk with a specialization in Records Management to join their team in Mahikeng, North West. This role is crucial for maintaining the integrity and accessibility of the company's vital records. The successful candidate will be responsible for implementing and managing efficient record-keeping systems, ensuring compliance with data management policies. This is a hybrid role, offering a balanced approach to working remotely and collaborating in the Mahikeng office. You should possess strong attention to detail, excellent organizational skills, and a thorough understanding of document management principles. Your contribution will ensure that essential information is securely stored, easily retrievable, and managed in accordance with best practices, supporting the operations in Mahikeng.

Key Responsibilities

• Develop, implement, and maintain efficient records management systems.
• Organize, classify, and archive physical and digital documents.
• Ensure the accuracy, completeness, and security of all records.
• Manage the retrieval and disposal of records according to company policy and legal requirements.
• Assist with data entry and database management related to records.
• Scan and digitize documents for electronic storage.
• Provide support for audits and information requests.
• Train staff on proper record-keeping procedures when necessary.
• Maintain confidentiality of sensitive information.
• Collaborate with IT and other departments on system improvements.

Requirements

• Proven experience in records management, archival, or a related administrative role.
• Strong understanding of document management principles and best practices.
• Excellent organizational and filing skills.
• Proficiency with scanning equipment and document management software.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to work effectively in both remote and in-office settings in Mahikeng.
• Understanding of data privacy and security protocols is essential.

Benefits

• Competitive remuneration package.
• Hybrid work model offering flexibility.
• Opportunity to specialize in records management within a professional setting.
• Work with a respected organization in Mahikeng.
• Contribute to critical data management functions.
• Supportive team environment and professional development opportunities.