Administrative Clerk - Human Resources Support

Placements24; Kimberley; On-site; ZAR 150,000 - 230,000; Full time

Job summary

Placements24 in Kimberley, South Africa seeks an efficient Administrative Clerk to support the HR department. You will maintain employee records, assist with recruitment, prepare documents, and help with onboarding.

The ideal candidate is detail-oriented, competent in MS Office and HRIS, communicates well, and handles confidential information discreetly. This is a practical entry role offering growth within a stable industrial company in Kimberley.

Qualifications

• High school diploma or equivalent; HR or administrative qualification is a plus.
• Experience in an administrative role, preferably within Human Resources.
• Strong understanding of HR processes and terminology.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS experience is highly desirable.
• Effective written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong work ethic, reliability, and punctuality.
• Ability to work independently and as part of a team.
• Must be based in or willing to commute to Kimberley.

Responsibilities

• Maintain and update employee records in the HR Information System (HRIS) with accuracy and confidentiality.
• Assist with the recruitment process, including posting job vacancies, screening applications, and scheduling interviews.
• Prepare offer letters, employment contracts, and onboarding documentation for new hires.
• Coordinate the onboarding process for new employees, ensuring all necessary paperwork is completed.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Assist with the administration of employee benefits programs.
• Organize and maintain HR filing systems, ensuring compliance with record-keeping requirements.
• Schedule HR-related meetings and training sessions.
• Provide general administrative support to the HR team, including data entry and report generation.
• Assist with the organization of company events and employee engagement initiatives.

Skills

Attention to detail

Communication skills

HRIS experience

Discretion

Reliability

Punctuality

Teamwork

Organizational skills

Data entry

Education

High school diploma or equivalent

Tools

HRIS software

Microsoft Office

Job description

About the Role

Our client, a growing manufacturing company based in Kimberley, Northern Cape , is seeking an efficient and organized Administrative Clerk to support their Human Resources department. This role is vital for maintaining accurate employee records, assisting with recruitment processes, and ensuring the smooth day-to-day operations of the HR function. The ideal candidate will be detail-oriented, possess strong communication skills, and have a professional demeanor. This is an excellent opportunity for someone looking to gain experience in HR administration within a stable industrial environment in Kimberley .

Key Responsibilities

• Maintain and update employee records in the HR Information System (HRIS) with accuracy and confidentiality.
• Assist with the recruitment process, including posting job vacancies, screening applications, and scheduling interviews.
• Prepare offer letters, employment contracts, and onboarding documentation for new hires.
• Coordinate the onboarding process for new employees, ensuring all necessary paperwork is completed.
• Respond to employee inquiries regarding HR policies, benefits, and procedures.
• Assist with the administration of employee benefits programs.
• Organize and maintain HR filing systems, ensuring compliance with record-keeping requirements.
• Schedule HR-related meetings and training sessions.
• Provide general administrative support to the HR team, including data entry and report generation.
• Assist with the organization of company events and employee engagement initiatives.

Requirements

High school diploma or equivalent; relevant HR or administrative qualification is a plus. Previous experience in an administrative role, preferably within Human Resources. Strong understanding of HR processes and terminology. Excellent organizational skills and meticulous attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HRIS software experience is highly desirable. Effective written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Strong work ethic, reliability, and punctuality. Ability to work independently and as part of a team. Must be based in or willing to commute to Kimberley .

Benefits

Our client offers a competitive salary, commensurate with experience, along with a comprehensive benefits package. This includes medical aid contributions and a provident fund. Opportunities for professional development and on-the-job training within the HR field are provided. The company fosters a supportive and collaborative work environment in Kimberley . This role offers a solid foundation for a career in Human Resources. Join a company that values its employees and invests in their growth and well-being.