Senior Records Management Officer

Placements24; Benoni; On-site; ZAR 420,000 - 540,000; Full time

Benefits offered by this job

Medical aid

Retirement fund

Professional development

Stable environment

Job summary

Placements24 is seeking a Senior Records Management Officer for its Benoni, Gauteng operations. The role focuses on information governance, document control, and archival practices to ensure data integrity, security, and accessibility of vital records.

You will develop and implement records management policies, oversee document lifecycle, conduct regular audits, and train staff on best practices to improve regulatory compliance and overall information management efficiency.

Qualifications

• Proven experience in a Senior Records Management role, preferably within a regulated industry like utilities.
• Strong knowledge of records management principles, practices, and legislation.
• Experience developing and implementing records management policies and procedures.
• Experience managing both physical and electronic records systems.

Responsibilities

• Develop, implement and maintain robust records management policies, procedures and systems.
• Oversee classification, filing and storage of all company records for accuracy.
• Manage the lifecycle of records from creation to secure disposal or archiving.
• Ensure compliance with legal, regulatory and internal policies on records management.
• Conduct regular audits of records management systems to address deficiencies.
• Train and guide staff on proper records management practices and procedures.
• Coordinate with IT to implement and maintain electronic records management systems.

Skills

Information governance

Records management

Policy development

Auditing

Staff training

Data confidentiality

Education

Degree in Information Management/Archival Studies

Tools

Records management software

Job description

About the Role

Our client, a well-established entity within the utilities sector, is seeking a highly organized and experienced Senior Records Management Officer for their operations in Benoni, Gauteng . This role is critical for ensuring the integrity, security, and accessibility of the company's vital records and documentation. The ideal candidate will have a strong background in information governance, document control, and archival practices. You will be responsible for developing and implementing comprehensive records management policies and procedures, overseeing the lifecycle of company documents, and ensuring compliance with regulatory requirements. This is an excellent opportunity for a meticulous professional to make a significant impact on organizational efficiency and data governance within a key industry.

Key Responsibilities

• Develop, implement, and maintain robust records management policies, procedures, and systems.
• Oversee the classification, filing, and storage of all company records, ensuring consistency and accuracy.
• Manage the lifecycle of records, including creation, retention, retrieval, and secure disposal or archiving.
• Ensure compliance with legal, regulatory, and internal policies regarding records management.
• Conduct regular audits of records management systems to identify and address any deficiencies.
• Train and guide staff on proper records management practices and procedures.
• Manage physical and electronic records, ensuring data integrity, security, and confidentiality.
• Coordinate with IT departments to ensure effective implementation and maintenance of electronic records management systems.

Requirements

• Proven experience in a Senior Records Management role, preferably within a regulated industry like utilities.
• In-depth knowledge of records management principles, practices, and relevant legislation.
• Experience with developing and implementing records management policies and procedures.
• Proficiency in managing both physical and electronic records management systems.
• Strong analytical and problem-solving skills, with a keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to train and influence staff.
• Demonstrated ability to manage sensitive and confidential information with discretion.
• A relevant qualification in Information Management, Archival Studies, or a related field is highly desirable.

Benefits

• Our client offers a competitive salary and comprehensive benefits package, including medical aid and retirement fund contributions.
• Employees based in Benoni, Gauteng will benefit from a stable and professional work environment, opportunities for continuous professional development, and the chance to work in a critical sector.
• This role provides a significant opportunity to shape the information governance framework of a respected organization.
• Join a team that prioritizes accuracy, compliance, and efficient information management.