Administrative Assistant - Compliance

Placements24; Paarl; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Training provided

Career growth

Supportive environment

Wellness program

Job summary

Placements24 is seeking an Administrative Assistant for a reputable financial services client in Paarl, Western Cape. The role focuses on compliance administration, maintaining accurate records, and supporting regulatory filings with meticulous attention to detail.

Ideal candidates will have experience in regulated environments, strong MS Office skills, and the ability to handle confidential information with discretion. This position offers growth in a professional compliance team based in Paarl.

Qualifications

• Experience in an administrative role, preferably in a regulated industry such as finance or legal.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong attention to detail and accuracy in data handling.

Responsibilities

• Assist compliance officers with administrative tasks related to regulatory filings and reporting.
• Maintain accurate and organized records of compliance documents and data.
• Process and review compliance documentation for completeness and accuracy.
• Schedule and coordinate compliance meetings, prepare agendas, and take minutes.
• Flag discrepancies during initial document reviews.
• Help track and manage compliance training records.
• Gather information from internal departments for compliance activities.
• Support ad hoc regulatory research.
• Manage departmental correspondence and ensure timely responses.
• Maintain confidentiality of all compliance information.

Skills

Attention to detail

Organizational skills

Time management

Communication skills (English)

Discretion with confidential info

Proactive learner

Team player

Tools

Microsoft Office

Job description

About the Role

Our client, a reputable financial services firm, is looking for a meticulous and diligent Administrative Assistant to join their compliance department. This role is essential for supporting the team in maintaining regulatory standards and ensuring all documentation is up-to-date and accurate. The ideal candidate will possess excellent organizational skills, a strong attention to detail, and a good understanding of administrative processes within a regulated environment. This is an excellent opportunity to gain specialized experience in compliance administration in the scenic town of Paarl, Western Cape . We seek a reliable individual with a commitment to accuracy and process integrity.

Key Responsibilities

• Assist compliance officers with administrative tasks related to regulatory filings and reporting.
• Maintain accurate and organized records of compliance-related documents and data.
• Process and review compliance documentation for completeness and accuracy.
• Schedule and coordinate compliance meetings, prepare agendas, and take minutes.
• Conduct initial reviews of submitted documents and flag any discrepancies.
• Assist in tracking and managing compliance training records.
• Liaise with internal departments to gather necessary information for compliance activities.
• Support the team with ad-hoc research related to regulatory requirements.
• Manage departmental correspondence and ensure timely responses.
• Maintain confidentiality of all compliance-related information.

Requirements

• Previous experience in an administrative role, preferably within a regulated industry such as finance or legal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional attention to detail and accuracy in data handling.
• Strong organizational and time management skills.
• Good written and verbal communication skills in English.
• Ability to handle confidential information with discretion.
• Proactive approach and willingness to learn about compliance processes.
• Ability to work independently and as part of a team.
• Familiarity with regulatory environments is an advantage.
• A professional demeanor and strong work ethic.

Benefits

• Our client offers a competitive salary, commensurate with experience, and provides comprehensive training in compliance procedures.
• Employees benefit from a supportive and professional work environment in Paarl, Western Cape .
• Opportunities for career growth within the financial services compliance sector are available.
• The company fosters a culture of continuous learning and development.
• Standard leave provisions and access to employee wellness programs are included.
• The role provides a solid foundation for a career in a critical and in-demand field.
• Opportunities to work with experienced compliance professionals offer invaluable learning experiences.