Administrative Assistant - Records Management

Placements24; Welkom; On-site; ZAR 100,000 - 156,000; Full time

Benefits offered by this job

Competitive salary

Stability in a critical role

Training on modern records management

Supportive team environment

Opportunities for advancement

Job summary

Placements24 in Welkom, South Africa, seeks an Administrative Assistant focused on Records Management to safeguard the integrity, security, and accessibility of critical company documents. This role requires meticulous organization and strict confidentiality to support information governance across the business.

You will implement robust record-keeping systems, manage document lifecycles, and ensure compliance with data management policies, working with a collaborative team to maintain accurate

Qualifications

• Experience in records management, archiving, or a similar administrative role.
• Proficiency with document management systems and databases.
• Strong understanding of information lifecycle management principles.
• Excellent organizational skills and meticulous attention to detail.
• Ability to handle sensitive information with confidentiality.
• Familiarity with relevant legal and regulatory requirements for record keeping.

Responsibilities

• Develop and maintain organized filing systems, both physical and digital.
• Implement procedures for the creation, retention, and destruction of company records.
• Ensure compliance with all relevant data protection and privacy regulations.
• Manage document retrieval requests and provide access to authorized personnel.
• Assist in digitizing records and implementing electronic document management systems.
• Conduct regular audits of records to ensure accuracy and completeness.

Skills

Records management

Document management systems

Organizational skills

Attention to detail

Confidentiality

Regulatory knowledge

Tools

Document management systems

Databases

Job description

About the Role

Our client requires a meticulous Administrative Assistant with a focus on Records Management for their operations in Welkom . This role is essential for ensuring the integrity, security, and accessibility of critical company documents and information. You will be responsible for implementing and maintaining robust record-keeping systems, managing document lifecycles, and ensuring compliance with data management policies. The successful candidate will possess excellent organizational skills, a keen eye for detail, and a strong understanding of information governance principles.

Key Responsibilities

• Develop and maintain organized filing systems, both physical and digital.
• Implement procedures for the creation, retention, and destruction of company records.
• Ensure compliance with all relevant data protection and privacy regulations .
• Manage document retrieval requests and provide access to authorized personnel.
• Assist in digitizing records and implementing electronic document management systems.
• Conduct regular audits of records to ensure accuracy and completeness.

Requirements

• Experience in records management , archiving, or a similar administrative role.
• Proficiency with document management systems and databases.
• Strong understanding of information lifecycle management principles.
• Excellent organizational skills and meticulous attention to detail.
• Ability to handle sensitive information with confidentiality.
• Familiarity with relevant legal and regulatory requirements for record keeping.

Benefits

• Competitive salary and benefits package.
• Stable employment in a critical operational role.
• Training on modern records management practices.
• Supportive team environment focused on accuracy and compliance.
• Opportunities for advancement within administrative functions.