Administrative Assistant - Youth Programs

Placements24; Soweto; Híbrido; ZAR 120.000 - 180.000; Tempo integral

Benefícios oferecidos por esta vaga

Hybrid work model

Resumo da vaga

Placements24 is seeking a dedicated Administrative Assistant to support our youth program initiatives in Soweto, Gauteng. This hybrid role combines in-office coordination with remote work to manage scheduling, communications, and participant registration.

You will maintain calendars, prepare materials, handle records, and assist with logistics and basic financials. The ideal candidate has strong organizational skills, excellent communication, and a passion for community work in Soweto.

Qualificações

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to work independently and in a team.

Responsabilidades

• Provide administrative support for youth program activities, including scheduling and participant registration.
• Manage program calendars and ensure events are recorded and communicated.
• Prepare and distribute program materials to participants and stakeholders.
• Maintain accurate records of participant information, attendance and outcomes.
• Assist with logistics such as venue bookings, catering and transportation.
• Handle incoming/outgoing correspondence related to youth programs.
• Liaise with facilitators, volunteers, and participants for smooth delivery.
• Assist with basic financial administration and track program expenses.
• Maintain a well-organized filing system for documents.
• Support the team with ad-hoc administrative tasks.

Conhecimentos

Microsoft Office

Organization

Communication

Time management

Ferramentas

MS Office Suite

Descrição da vaga

About the Role

Our client is seeking a dedicated and organized Administrative Assistant to support their youth program initiatives in Soweto, Gauteng . This hybrid role offers the opportunity to contribute to meaningful community programs while enjoying a balance of in-office and remote work. The successful candidate will be responsible for providing essential administrative support, managing program logistics, and ensuring smooth communication within the program team and with participants. You will play a key role in helping to deliver impactful youth development activities. This position is perfect for an individual with strong organizational skills, a passion for community engagement, and a desire to make a difference in Soweto . A proactive approach and excellent interpersonal skills are crucial for success in this role.

Key Responsibilities

• Provide administrative support for youth program activities, including scheduling, participant registration, and communication.
• Manage program calendars, ensuring all events and activities are accurately recorded and communicated.
• Prepare and distribute program-related materials, flyers, and communications to participants and stakeholders.
• Maintain accurate records of participant information, attendance, and program outcomes.
• Assist with the coordination of program logistics, such as venue bookings, catering, and transportation arrangements.
• Handle incoming and outgoing correspondence related to the youth programs.
• Liaise with program facilitators, volunteers, and participants to ensure smooth program delivery.
• Assist with basic financial administration, such as tracking program expenses and processing reimbursements.
• Maintain a well-organized filing system for all program-related documents.
• Support the program team in any ad-hoc administrative tasks as required.

Requirements

• Previous experience as an Administrative Assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• A high level of attention to detail and accuracy.
• Experience working with community programs or youth-focused initiatives is highly desirable.
• Familiarity with the Soweto, Gauteng community is a significant advantage.
• A patient, empathetic, and professional demeanor.
• Ability to adapt to a hybrid work environment.

Benefits

Our client offers a competitive salary and benefits package, reflecting the importance of this role. This hybrid position provides a valuable blend of workplace interaction and remote flexibility. Employees have the opportunity to engage in meaningful work that benefits the community, alongside professional development and a supportive work culture. This role offers a chance to apply your administrative skills in a socially impactful context.