Remote Administrative Coordinator (Projects)

Placements24; Upington; Hybrid; ZAR 167,000 - 279,000; Full time

Benefits offered by this job

Remote work

Job summary

Placements24 seeks a highly organized Remote Administrative Coordinator to support project teams from Upington base. You will handle scheduling, documentation, reporting, and communications across multiple projects in a fully remote arrangement.

The role requires strong organizational and communication skills, proficiency with MS Office and project management tools, and the ability to work independently in a flexible remote environment. Certification in admin or project management is a plus.

Qualifications

• Proven experience as an Administrative Coordinator, Project Administrator, or in a similar project support role, preferably remotely.
• Strong understanding of project management principles and methodologies.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and manage workload effectively in a remote environment.
• Attention to detail and accuracy in record-keeping and reporting.
• Reliable internet connection and a dedicated home office space.
• A relevant administrative or project management certification is a plus.
• Ability to adapt to changing project priorities and deadlines.

Responsibilities

• Provide remote administrative support for various projects, ensuring timely execution of tasks.
• Assist project managers with scheduling project meetings, preparing agendas, and distributing minutes.
• Manage project documentation, including creating, organizing, and maintaining project files and records.
• Track project timelines, milestones, and deliverables, flagging any potential deviations.
• Coordinate project-related communications between team members, stakeholders, and vendors.
• Assist with budget tracking, expense reporting, and invoice processing for projects.
• Maintain project databases and update project management software.
• Support the onboarding of new project team members, including documentation and resource allocation.
• Prepare project status reports and presentations as required.
• Handle ad-hoc administrative requests related to project execution.

Skills

Administrative coordination

Project administration

Remote work

Organizational skills

Time management

Communication skills

Education

Administrative certification

Project management certification

Tools

Microsoft Office

Asana

Trello

MS Project

Job description

About the Role

Our client is seeking a highly organized and proactive Remote Administrative Coordinator specializing in project support to join their team on a contract basis. This position is fully remote, offering flexibility while contributing to projects managed from our operational base in Upington, Northern Cape . The ideal candidate will have a keen eye for detail, excellent communication skills, and the ability to manage multiple project-related administrative tasks efficiently. You will play a crucial role in ensuring projects stay on track by providing seamless administrative support to project managers and teams.

Key Responsibilities

• Provide remote administrative support for various projects, ensuring timely execution of tasks.
• Assist project managers with scheduling project meetings, preparing agendas, and distributing minutes.
• Manage project documentation, including creating, organizing, and maintaining project files and records.
• Track project timelines, milestones, and deliverables, flagging any potential deviations.
• Coordinate project-related communications between team members, stakeholders, and vendors.
• Assist with budget tracking, expense reporting, and invoice processing for projects.
• Maintain project databases and update project management software.
• Support the onboarding of new project team members, including documentation and resource allocation.
• Prepare project status reports and presentations as required.
• Handle ad-hoc administrative requests related to project execution.

Requirements

• Proven experience as an Administrative Coordinator, Project Administrator, or in a similar project support role, preferably remotely.
• Strong understanding of project management principles and methodologies.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, MS Project).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and manage workload effectively in a remote environment.
• Attention to detail and accuracy in record-keeping and reporting.
• Reliable internet connection and a dedicated home office space.
• A relevant administrative or project management certification is a plus.
• Ability to adapt to changing project priorities and deadlines.

Benefits

This contract role offers a competitive rate of pay and the significant advantage of a fully remote work arrangement, providing excellent flexibility. Our client values efficiency and offers a dynamic work environment where your contributions to project success are recognized. You will gain valuable experience supporting diverse projects within a forward-thinking company, connecting to the operational context of Upington, Northern Cape . Join a team that embraces remote collaboration and supports professional growth.