Project Administrative Lead - Sandton Operations

Placements24; Sandton; Hybrid; ZAR 300,000 - 520,000; Full time

Benefits offered by this job

Competitive pay

Fully remote work

Diverse projects

Professional development

Leading consulting firm

Job summary

Placements24 is seeking a Project Administrative Lead to provide comprehensive administrative support for multi-project delivery from a fully remote setup in South Africa. The role focuses on managing documentation, coordinating communications and ensuring timely project lifecycles from a Sandton, Gauteng base in a virtual context.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to navigate multiple priorities with minimal supervision, leveraging

Qualifications

• Proven experience as a Project Administrator/Coordinator focused on project support.
• Experience in a remote or hybrid administrative capacity.
• Excellent organizational and time-management skills to handle multiple priorities.

Responsibilities

• Provide end-to-end administrative support for multiple concurrent projects.
• Manage project documentation including plans, reports, minutes and action items.
• Coordinate project meetings: schedule, agendas, minutes distribution.
• Track timelines, deliverables and milestones; report progress to managers.
• Facilitate communication among project team members, stakeholders and clients.
• Assist with resource allocation and budget tracking.
• Maintain digital project databases and filing systems with accuracy.
• Support onboarding of new team members remotely.
• Prepare status updates and ad-hoc reports as required.
• Identify and implement improvements to remote project administrative processes.

Skills

Project coordination

Remote work experience

Time management

Communication

Tools

Asana

Trello

Jira

Microsoft Office

Job description

About the Role

Our client, a dynamic consulting firm specializing in business transformation, is seeking a highly skilled and proactive Project Administrative Lead to join their team. This is a fully remote position, offering the flexibility to work from anywhere in **South Africa**, while supporting projects operating out of their **Sandton, Gauteng** base. The Project Administrative Lead will be responsible for providing comprehensive administrative and organizational support to project managers and teams, ensuring projects are delivered efficiently and on time. You will play a critical role in managing project documentation, coordinating communications, tracking progress, and facilitating smooth project lifecycles. We are looking for an individual with exceptional organizational skills, a keen eye for detail, and strong capabilities in managing multiple priorities in a virtual setting. This is an excellent opportunity to contribute to impactful projects within a collaborative and innovative environment, leveraging your expertise remotely.

Key Responsibilities

• Provide end-to-end administrative support for multiple concurrent projects.
• Manage project documentation, including plans, reports, meeting minutes, and action items.
• Coordinate project meetings, including scheduling, preparing agendas, and distributing minutes.
• Track project timelines, deliverables, and key milestones, reporting progress to project managers.
• Facilitate communication between project team members, stakeholders, and clients.
• Assist project managers with resource allocation and budget tracking.
• Maintain project databases and filing systems (digital) with accuracy.
• Support the onboarding of new project team members remotely.
• Prepare project status updates and ad-hoc reports as required.
• Identify and implement improvements to project administrative processes in a remote context.

Requirements

• Proven experience as a Project Administrator, Project Coordinator, or similar role, with a strong focus on project support.
• Demonstrated experience working in a remote or hybrid administrative capacity.
• Excellent organizational and time-management skills, with the ability to manage competing priorities.
• Proficiency in project management software (e.g., Asana, Trello, Jira) and Microsoft Office Suite.
• Strong written and verbal communication skills in English.
• High level of attention to detail and accuracy.
• Ability to work independently, take initiative, and problem-solve effectively.
• Experience in a consulting or professional services environment is a significant advantage.
• A reliable internet connection and a suitable remote work setup.

Benefits

• Competitive salary package.
• Fully remote work arrangement offering significant flexibility.
• Opportunity to work on diverse and impactful projects.
• Professional development and training opportunities.
• Be part of a leading consulting firm with a focus on innovation.