Administrative Assistant - Operations

Placements24; Kempton Park; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Training opportunities

Stable work environment

Growth opportunities

On-site in Tembisa

Job summary

Placements24 is seeking a dedicated Administrative Assistant for our operations team in Gauteng. The role focuses on day-to-day office tasks, coordinating calendars, processing documents, and supporting inventory and logistics for a fast-paced environment.

The ideal candidate will have strong Microsoft Office skills, great organizational abilities, and a proactive problem-solving approach. This is an office-based position in Tembisa with opportunities for growth within the team.

Qualifications

• Experience as Administrative Assistant or in a similar role, preferably in operations or logistics.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Strong organizational skills and the ability to manage multiple tasks.
• Excellent interpersonal and communication skills, detail-oriented.
• Reliable, punctual and able to work from the Tembisa office.

Responsibilities

• Provide comprehensive administrative support to the operations management team.
• Schedule meetings, manage calendars, and coordinate logistics for operational activities.
• Prepare and distribute operational reports, memos, and other documentation.
• Maintain accurate records and databases related to operational procedures and staff.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Assist with the coordination of inventory management and supply chain documentation.
• Process operational purchase orders and reconcile invoices.
• Support the onboarding process for new operational staff members.
• Ensure compliance with company policies and operational guidelines.
• Perform general office duties such as filing, photocopying, and data entry.

Skills

MS Office

Organizational skills

Communication skills

Attention to detail

Multitasking

Office administration

ERP systems

Education

High school diploma

Tools

ERP systems

Job description

About the Role

Our client is seeking a dedicated and detail-oriented Administrative Assistant to join their bustling operations department in Tembisa, Gauteng . This role is crucial for maintaining the efficiency and organization of day-to-day administrative tasks within a fast-paced operational setting. The successful candidate will be instrumental in supporting the operations team, ensuring seamless workflow, and contributing to the overall productivity of the department. We are looking for an individual with a strong work ethic, excellent communication skills, and a proactive approach to problem-solving. This is a fantastic opportunity for an administrative professional to make a significant impact within a growing company. The position is office-based, allowing for direct collaboration and immediate support to the operational teams. This role requires a commitment to being present in the office to facilitate essential on-site tasks.

Key Responsibilities

• Provide comprehensive administrative support to the operations management team.
• Schedule meetings, manage calendars, and coordinate logistics for operational activities.
• Prepare and distribute operational reports, memos, and other documentation.
• Maintain accurate records and databases related to operational procedures and staff.
• Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
• Assist with the coordination of inventory management and supply chain documentation.
• Process operational purchase orders and reconcile invoices.
• Support the onboarding process for new operational staff members.
• Ensure compliance with company policies and operational guidelines.
• Perform general office duties such as filing, photocopying, and data entry.

Requirements

• Previous experience as an Administrative Assistant or in a similar administrative support role, preferably within an operations or logistics environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills.
• A meticulous attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• A proactive attitude and willingness to take initiative.
• Must be reliable and punctual for the Tembisa, Gauteng office.
• Experience with ERP systems is a plus.
• High school diploma or equivalent; further administrative qualification preferred.

Benefits

• Competitive salary package reflecting your skills and experience.
• Opportunities for skill enhancement and professional growth within the operations department.
• A stable and supportive work environment.
• The chance to be a vital part of a dynamic operational team.
• Located conveniently in Tembisa, Gauteng .
• Access to ongoing training and development resources.
• Potential for involvement in diverse operational projects.