Senior Administrative Coordinator - Logistics & Operations

Placements24; Kempton Park; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Placements24 in Gauteng, based in Tembisa, seeks a Senior Administrative Coordinator to streamline operations and logistics admin. You will support the operations management team, manage schedules, and maintain records across the supply chain in a fast-paced environment.

The role requires meticulous organization, strong communication in English, and proficiency with Microsoft Office; experience with logistics software is advantageous. Based in Tembisa with daily commuting expected.

Qualifications

• Minimum 4–6 years of experience in administrative coordination or support within logistics.
• Strong organizational skills and ability to manage multiple deadlines.
• Proficient in Word, Excel, Outlook; knowledge of inventory or logistics software is a plus.

Responsibilities

• Provide comprehensive administrative support to Operations and Logistics Management teams.
• Coordinate and manage scheduling of deliveries, pick-ups, and operational appointments.
• Maintain accurate records of inventory, shipments, and operational data using company systems.
• Prepare and process shipping documents, invoices, and other relevant paperwork.
• Liaise with suppliers, transport providers, and internal departments to ensure timely operations.
• Assist in tracking and monitoring goods throughout the supply chain.
• Generate regular reports on operational performance, inventory levels, and other metrics.
• Handle incoming/outgoing communications with professionalism and efficiency.
• Support the implementation of new administrative procedures and systems.

Skills

Organizational skills

Communication

Attention to detail

Teamwork

Tools

Microsoft Office Suite

Logistics software

Job description

About the Role

Our client, a leading player in the logistics sector based in the vibrant community of Tembisa, Gauteng , is actively seeking a highly organized and detail-oriented Senior Administrative Coordinator to join their dedicated team. This role is critical for ensuring the seamless flow of operational and logistical processes within the organization. The successful candidate will be instrumental in managing day-to-day administrative functions, supporting the operations management team, and contributing to the overall efficiency of our client's Tembisa -based facility. This is an excellent opportunity for a proactive administrative professional to make a significant impact in a vital industry. We are looking for an individual with a proven track record in administrative support, particularly within fast-paced operational environments in Gauteng .

Key Responsibilities

• Provide comprehensive administrative support to the Operations and Logistics Management teams.
• Coordinate and manage the scheduling of deliveries, pick-ups, and operational appointments.
• Maintain accurate and up-to-date records of inventory, shipments, and operational data using company systems.
• Prepare and process shipping documents, invoices, and other relevant paperwork.
• Liaise with suppliers, transport providers, and internal departments to ensure timely and efficient operations.
• Assist in the tracking and monitoring of goods throughout the supply chain.
• Generate regular reports on operational performance, inventory levels, and other key metrics.
• Handle incoming and outgoing communications, including emails and phone calls, with professionalism and efficiency.
• Support the implementation of new administrative procedures and systems.
• Ensure compliance with all company policies and regulatory requirements within the Tembisa operational area.

Requirements

• A minimum of 4-6 years of experience in an administrative coordination or support role, preferably within logistics, supply chain, or operations.
• Strong understanding of administrative procedures and best practices in an operational setting.
• Excellent organizational skills and the ability to manage multiple tasks and deadlines effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with logistics or inventory management software is advantageous.
• Good written and verbal communication skills in English.
• Ability to work under pressure and adapt to changing priorities.
• A proactive approach to problem-solving and a keen eye for detail.
• Team-oriented with the ability to collaborate effectively with colleagues across different departments.
• Must be based in or willing to commute daily to Tembisa, Gauteng .
• Commitment to maintaining a safe and efficient working environment.

Benefits

• Competitive salary reflecting experience and skills.
• Opportunity to work with a respected company in the logistics sector.
• Contribution to a provident fund.
• Exposure to various aspects of supply chain management.
• A stable and supportive work environment.
• Potential for career advancement within the organization.
• On-site parking and accessible facilities.