Administrative Assistant - Logistics Support

Placements24; Polokwane; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary

Professional development

Growth opportunities

Job summary

Placements24 is seeking an organized Administrative Assistant to support our logistics team in Polokwane. The role involves handling documentation, coordinating with internal teams, and maintaining records in a hybrid office setup.

The ideal candidate will be proficient in Microsoft Office, possess strong English communication skills, and demonstrate a methodical approach to work. This position offers growth in the logistics sector with standard company benefits.

Qualifications

• Proven ability to organize and manage multiple tasks.
• Strong written and verbal English communication.
• Ability to prioritize workload and meet deadlines.
• Comfortable with office software and data entry.

Responsibilities

• Provide administrative support to the logistics team and manage daily tasks.
• Prepare and organize shipping manifests, delivery orders, and customs forms.
• Coordinate with logistics, suppliers and transport providers.
• Track shipments and update internal systems with status.

Skills

Organizational skills

Communication

Time management

Team collaboration

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking an organized and proactive Administrative Assistant to provide dedicated support within their logistics department in Polokwane . This role requires a keen eye for detail and the ability to manage a variety of administrative tasks efficiently. You will play a crucial part in ensuring the smooth operation of logistics administration, including managing documentation, coordinating with internal teams, and maintaining accurate records. The ideal candidate will be proficient in office software, possess excellent communication skills, and have a methodical approach to their work. This is an excellent opportunity for an individual looking to build their career in the logistics sector with a reputable company. The hybrid work model allows for a balance between on-site collaboration and personal flexibility. We are looking for a reliable and efficient individual who can contribute to a positive and productive work environment. Your role will be essential in supporting the flow of information and ensuring operational continuity within the logistics function in Limpopo province.

Key Responsibilities

• Provide administrative support to the logistics team, managing daily operational tasks.
• Prepare, organize, and maintain logistics-related documents, such as shipping manifests, delivery orders, and customs forms.
• Coordinate communication between the logistics department, suppliers, and transport providers.
• Track shipments and update internal systems with delivery status and important information.
• Manage incoming and outgoing correspondence related to logistics operations.
• Assist with data entry and maintaining accurate records of inventory and movements.
• Schedule meetings and appointments for the logistics management team.
• Process invoices and expense claims related to logistics activities.
• Support the team in resolving logistical queries and discrepancies.
• Assist with general office duties as required to ensure smooth departmental operations.

Requirements

• Previous experience as an Administrative Assistant or in a similar role.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills in English.
• Ability to manage time effectively and prioritize tasks.
• A proactive and helpful attitude towards problem-solving.
• Familiarity with logistics or supply chain operations is an advantage.
• Ability to work collaboratively within a team environment.
• Must be able to work in a hybrid model, commuting to the office in Polokwane as required.
• Understanding of South African logistical processes is beneficial.

Benefits

• Competitive salary.
• Hybrid work arrangement providing flexibility.
• Opportunity to gain experience in the logistics sector.
• Professional development and training support.
• Supportive team environment.
• Contribution to a growing company.
• Standard company benefits and leave.
• Exposure to dynamic operational challenges and solutions.