Administrative Assistant - Legal Department

Placements24; Noord-Kaap; On-site; ZAR 120,000 - 180,000; Full time

Benefits offered by this job

Medical aid

Study leave assistance

Professional development

Job summary

Placements24 in Kimberley is seeking an Administrative Assistant to support a busy legal department with day-to-day operations, manage correspondence, organize case files, and provide crucial administrative support.

The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office, and discretion with confidential information in a professional legal environment.

Qualifications

• 2–3 years of Administrative Assistant experience, preferably in a legal setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice software is a plus.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication and ability to handle confidential information.

Responsibilities

• Provide comprehensive administrative support to legal practitioners and paralegals.
• Manage and organize legal case files, ensuring documents are current and properly filed.

Skills

Organizational skills

Communication

Attention to detail

Time management

Independent worker

Team player

Education

High school diploma

Legal secretary certificate

Tools

Microsoft Office

Job description

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8200, Northern Cape Placements24

Posted today

Job Description

full-time

About the Role Our client, a reputable legal firm, is seeking a detail-oriented and proactive Administrative Assistant to support their busy legal department in Kimberley. This role is essential for ensuring the smooth day-to-day operations of the legal team, managing correspondence, organizing case files, and providing crucial administrative support. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a meticulous approach to task management. This is a fantastic opportunity to gain valuable experience within a professional legal environment in Kimberley.

Key Responsibilities

• Provide comprehensive administrative support to legal practitioners and paralegals.
• Manage and organize legal case files, ensuring all documents are current and properly filed.
• Schedule appointments, court dates, and client meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Prepare legal documents, pleadings, and other legal forms as directed.
• Maintain and update the firm's client database and contact lists.
• Answer and direct phone calls, take messages, and manage general inquiries.
• Assist with billable hours tracking and invoice preparation.
• Coordinate with court clerks and other external parties as necessary.
• Ensure office supplies are maintained and manage general office organization.

Requirements

• A minimum of 2-3 years of experience as an Administrative Assistant, preferably within a legal setting in Kimberley.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software is a significant advantage.
• Excellent organizational and time-management skills, with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• A proactive approach to tasks and the ability to work independently.
• Team player mentality with good interpersonal skills.
• Familiarity with legal terminology and court procedures is a plus.
• High school diploma or equivalent; a legal secretary certificate is beneficial.
• Ability to manage multiple tasks and meet deadlines effectively.

Benefits Our client offers a competitive salary, commensurate with experience, and a supportive benefits package. This includes medical aid and opportunities for professional development within the legal field. Working in Kimberley, employees will enjoy a professional work environment with a dedicated team. We are committed to providing a platform for our administrative staff to grow and develop their skills. Additional benefits may include study leave assistance and regular team-building activities.

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