Legal Administrative Assistant

Placements24; Mtubatuba Local Municipality; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid

Professional development

Legal training

Supportive work environment

Job summary

Placements24 in Richards Bay, KwaZulu-Natal, is seeking a highly professional Legal Administrative Assistant to support a team of attorneys. The role involves managing documents, scheduling meetings and court dates, drafting and proofreading legal papers, and ensuring confidentiality in all matters.

The successful candidate will handle billing, maintain filing systems, liaise with court staff, and provide general administrative support.

Qualifications

• Proven experience as a Legal Administrative Assistant or similar legal support role.
• Familiarity with legal terminology, procedures, and documentation.
• Proficiency in legal practice management software and Microsoft Office.
• Strong written and verbal communication and high attention to detail.

Responsibilities

• Manage and maintain legal documents, files, and case management systems with precision.
• Schedule client appointments, court dates, and internal meetings for attorneys.
• Prepare, draft, and proofread legal correspondence and pleadings.
• Conduct legal research and gather relevant information as directed by attorneys.
• Handle client inquiries with professionalism and discretion.
• Manage incoming and outgoing mail and communications.
• Assist with billing, invoicing, and expense tracking for legal matters.
• Organize electronic and physical filing systems according to legal standards.
• Liaise with court clerks, opposing counsel, and other legal professionals.
• Provide general administrative support to the legal team as needed.

Skills

Organizational skills

Time-management

Communication skills

Discretion and confidentiality

Tools

Microsoft Office Suite

Legal practice management software

Job description

About the Role

Our client, a reputable and established law firm in Richards Bay, KwaZulu-Natal , is seeking a highly professional and detail-oriented Legal Administrative Assistant to provide crucial support to their team of attorneys. This role is vital for the efficient operation of the firm, requiring meticulous attention to detail and a strong understanding of legal procedures. The ideal candidate will be responsible for a variety of administrative tasks, ensuring the smooth running of daily operations and maintaining confidentiality. This is an excellent opportunity to join a dynamic legal environment and grow your career within a respected practice. You will be an integral part of a team dedicated to providing exceptional legal services.

Key Responsibilities

• Manage and maintain legal documents, files, and case management systems with precision.
• Schedule client appointments, court dates, and internal meetings, coordinating calendars for attorneys.
• Prepare, draft, and proofread legal correspondence, pleadings, and other legal documents.
• Conduct legal research and gather relevant information as directed by attorneys.
• Handle client inquiries with professionalism and discretion, providing information within scope.
• Manage incoming and outgoing mail and communications, ensuring timely distribution.
• Assist with billing, invoicing, and expense tracking for legal matters.
• Organize and maintain electronic and physical filing systems according to legal standards.
• Liaise with court clerks, opposing counsel, and other legal professionals.
• Provide general administrative support to the legal team as needed.

Requirements

• Previous experience as a Legal Administrative Assistant or in a similar legal support role.
• Familiarity with legal terminology, procedures, and documentation.
• Proficiency in legal practice management software and Microsoft Office Suite.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and collaboratively within a team environment.
• Understanding of court filing procedures.

Benefits

Our client offers a competitive salary, comprehensive medical aid benefits, opportunities for professional development and specialized legal training, and a supportive work environment. This role provides a direct path to contributing to significant legal work in Richards Bay, KwaZulu-Natal . Join a team that values expertise, dedication, and continuous learning.