Administrative Clerk - Legal Support

Placements24; Bloemfontein; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Placements24 is seeking an Administrative Clerk for a reputable Bloemfontein law firm. The role focuses on organizing case files, document prep, and confidential records to support legal professionals.

This office-based position requires strong organization, discretion, and proficiency with MS Office; you will manage mail, court date scheduling, and client communications while upholding confidentiality.

Qualifications

• Experience in legal admin or secretarial roles.
• Strong organization and attention to detail.
• Proficiency in MS Office and legal document handling.

Responsibilities

• Organize, file, and retrieve legal documents, case files, and correspondence accurately and efficiently.
• Assist legal practitioners with document preparation, formatting, and proofreading.
• Manage incoming and outgoing mail, faxes, and courier services for the firm.
• Maintain and update client databases and case management systems.
• Schedule appointments, meetings, and court dates as directed by legal staff.
• Handle general office duties such as answering phones, greeting clients, and managing reception.
• Ensure the office is well-maintained and stocked with necessary supplies.
• Prepare legal bundles and exhibits for court proceedings.
• Maintain strict confidentiality regarding client information and firm matters.

Skills

Administrative experience

Legal terminology

Document management

MS Office

Communication skills

Education

Legal Administration diploma

Tools

Microsoft Office

Job description

About the Role

Our client, a reputable law firm, is seeking a diligent and detail-oriented Administrative Clerk to provide essential support to their legal team. This role is fundamental to the smooth operation of the practice, ensuring all documentation, filing, and correspondence are managed with the highest level of accuracy and professionalism. Located in the administrative hub of Bloemfontein, Free State , this position is office-based, requiring a strong commitment to being present and available to support the legal professionals directly. You will be responsible for managing case files, assisting with document preparation, and maintaining the firm's internal records. The ideal candidate possesses excellent organizational skills, discretion, and a proactive attitude. This is a prime opportunity to build a career in legal administration within a respected institution in Bloemfontein, Free State .

Key Responsibilities

• Organize, file, and retrieve legal documents, case files, and correspondence accurately and efficiently.
• Assist legal practitioners with document preparation, formatting, and proofreading.
• Manage incoming and outgoing mail, faxes, and courier services for the firm.
• Maintain and update client databases and case management systems.
• Schedule appointments, meetings, and court dates as directed by legal staff.
• Handle general office duties such as answering phones, greeting clients, and managing reception.
• Ensure the office is well-maintained and stocked with necessary supplies.
• Prepare legal bundles and exhibits for court proceedings.
• Maintain strict confidentiality regarding client information and firm matters.

Requirements

• Proven experience as an Administrative Clerk, Legal Secretary, or in a similar administrative role, preferably within a legal environment.
• Strong understanding of legal terminology and document management.
• Exceptional organizational skills and a keen eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal practice management software is advantageous.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle sensitive information with confidentiality.
• Ability to work independently and manage time effectively.
• A professional demeanor and strong work ethic.
• Experience working in Bloemfontein, Free State is preferred.
• A relevant certificate or diploma in Legal Administration or Office Management is beneficial.

Benefits

• Competitive annual salary of R.
• Opportunity to gain specialized experience in the legal field.
• Work within a respected and established law firm.
• Stable, office-based role with clear career progression paths.
• Supportive and professional working environment.
• Contribution to the efficient delivery of legal services.
• On-the-job training and development opportunities.