Administrative Support Specialist

Placements24; Cape Town; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Fully remote work arrangement

Comprehensive health, dental, and view

Generous paid time off and holidays

Online training and professionalGrowth

Job summary

Placements24 is seeking an Administrative Support Specialist to bolster a fully remote team. The role focuses on organizing digital files and communications, coordinating virtual meetings, and supporting travel and onboarding for remote staff.

Ideal candidates will have strong organizational and communication skills, experience in administrative roles, and the ability to work independently in a remote environment. This opportunity offers flexible hours and comprehensive benefits.

Qualifications

• Experience in administrative support or similar role.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office and cloud-based docs.
• Excellent written and verbal communication.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage and organize digital files, documents, and databases with high accuracy.
• Coordinate virtual meetings, manage executive calendars, and prepare agendas.
• Handle all incoming and outgoing digital correspondence and communications.
• Provide support for travel arrangements, expense reporting, and invoice processing.
• Assist with onboarding new remote employees and maintaining HR-related documentation.
• Develop and implement efficient administrative processes for a remote team.

Skills

Organizational skills

Time management

Communication skills

Independent work

Tools

Microsoft Office Suite

Zoom

Slack

Teams

Job description

About the Role

Our client is expanding its remote workforce and is looking for a dedicated Administrative Support Specialist to ensure seamless operational support. This role is crucial for maintaining efficiency across various departments by managing administrative tasks, facilitating communication, and organizing essential documentation in a virtual environment. You will work autonomously, providing vital support to teams and management, and contributing to a productive, well-organized remote workplace for our operations supporting the Northern Cape . This position offers the flexibility and autonomy of remote work.

Key Responsibilities

• Manage and organize digital files, documents, and databases with high accuracy.
• Coordinate virtual meetings, manage executive calendars, and prepare agendas.
• Handle all incoming and outgoing digital correspondence and communications.
• Provide support for travel arrangements, expense reporting, and invoice processing.
• Assist with onboarding new remote employees and maintaining HR-related documentation.
• Develop and implement efficient administrative processes for a remote team.

Requirements

• Proven experience as an Administrative Support Specialist , Administrative Assistant, or similar role.
• Excellent organizational and time-management skills, essential for remote work.
• Proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Strong written and verbal communication skills, with a keen eye for detail.
• Demonstrated ability to work independently, manage priorities, and maintain confidentiality.
• Experience with cloud-based document management systems is a plus.

Benefits

• Competitive annual salary for a remote position.
• Fully remote work arrangement, providing significant flexibility.
• Comprehensive health, dental, and vision insurance coverage.
• Generous paid time off and holidays.
• Opportunities for professional growth and online training.