Administrative Assistant

Sourcefit; Cape Town; On-site; ZAR 89,000 - 201,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and company holidays

Professional work environment in Cape 

Job summary

Sourcefit in Cape Town seeks an Executive Administrative Assistant to provide dedicated support to C-level executives. You will manage complex schedules, prepare confidential documents, and coordinate travel, ensuring seamless communication and efficient executive operations.

The role requires 7+ years of experience, strong MS Office skills, and impeccable discretion in a fast-paced corporate environment.

Qualifications

• Minimum 7 years of experience as an Executive Administrative Assistant supporting C-suite.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Exceptional organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication with high professionalism.
• Discretion with sensitive information; confidentiality is essential.

Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Prepare confidential documents, reports, presentations, and correspondence for executives.
• Coordinate logistics for executive meetings, including preparing agendas and taking minutes.
• Conduct research and compile data for executive decision-making.
• Act as a liaison between executives and internal/external parties, maintaining confidentiality.

Skills

MS Office

Calendar management

Communication skills

Discretion

Executive support

Tools

Outlook

Excel

PowerPoint

Job description

Explore administrative assistant opportunities in Cape Town , a location with a demand for skilled office professionals. These roles involve providing crucial support to teams, handling tasks like scheduling, communication, and record management. Job seekers can find positions across various sectors, from corporate offices to non-profit organizations, each offering unique challenges and growth potential.

What People Ask

Administrative assistants in Cape Town typically handle tasks such as managing schedules, organizing files, preparing documents, and handling communications. They provide essential support to ensure smooth office operations. These responsibilities can vary depending on the specific industry and company.

Key skills for administrative assistants include strong organizational and time management abilities, proficiency in office software, and excellent communication skills. Attention to detail and the ability to multitask are also important. Some roles may require specific industry knowledge.

The expected salary range for an administrative assistant in Cape Town is between ZAR 8,000 to ZAR 18,000 per month. This range can vary based on experience, qualifications, and the size of the company. Entry-level positions may start at the lower end of the range.

Top employers for administrative assistant roles in Cape Town include companies like Old Mutual , Sanlam , and Woolworths . These companies often have various administrative support needs. Job seekers should also explore opportunities in smaller businesses and non-profit organizations.

Showing 27 Administrative Assistant jobs in Cape Town

Executive Administrative Assistant - Job Description

About the Role

Our client is seeking a highly discreet and proactive Executive Administrative Assistant to provide dedicated support to C-level executives in Cape Town. This demanding role requires exceptional organizational skills, impeccable attention to detail, and the ability to anticipate needs and manage complex schedules effectively. You will be the primary point of contact for internal and external stakeholders, ensuring seamless communication and efficient management of executive affairs. This position is crucial for maintaining the productivity and effectiveness of our leadership team, operating within a fast-paced and professional corporate environment.

About the Role

Our client is seeking a highly discreet and proactive Executive Administrative Assistant to provide dedicated support to C-level executives in Cape Town. This demanding role requires exceptional organizational skills, impeccable attention to detail, and the ability to anticipate needs and manage complex schedules effectively. You will be the primary point of contact for internal and external stakeholders, ensuring seamless communication and efficient management of executive affairs. This position is crucial for maintaining the productivity and effectiveness of our leadership team, operating within a fast-paced and professional corporate environment.

Key Responsibilities

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Prepare confidential documents, reports, presentations, and correspondence for executives.
• Coordinate logistics for executive meetings, including preparing agendas and taking minutes.
• Conduct research and compile data for executive decision-making.
• Act as a liaison between executives and internal/external parties, maintaining confidentiality.

Requirements

• Minimum 7 years of experience as an Executive Administrative Assistant supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication abilities, with a high degree of professionalism.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• Experience in corporate event planning and travel coordination is advantageous.

Benefits

• Competitive salary package commensurate with experience.
• Exposure to top-level executive decision-making.
• Comprehensive health, dental, and vision insurance plans.
• Paid time off and company holidays.
• A professional and discreet work environment in the heart of Cape Town.