Administrative Assistant - Hybrid

Placements24; East London; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Health insurance

Hybrid work model

Professional development

Collaborative environment

Job summary

Placements24 in East London is seeking a versatile Administrative Assistant to support daily operations with a hybrid work model. You will manage correspondence, organize filing systems, schedule meetings and travel, order supplies, and greet visitors in a professional manner.

The role offers growth opportunities, health benefits, and a collaborative office environment in East London while balancing in-person presence with remote flexibility.

Qualifications

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication with keen attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Manage office correspondence, including emails, phone calls, and mail, directing inquiries appropriately.
• Maintain and organize office filing systems, both physical and digital, ensuring easy retrieval of documents.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Order and manage office supplies, ensuring adequate stock levels and managing vendor relationships.
• Provide general administrative support, including data entry, preparing reports, and assisting with presentations.
• Greet visitors and clients in a professional and welcoming manner, managing reception duties effectively.

Skills

Organization skills

Time management

Communication skills

Discretion/Confidentiality

Tools

Word

Excel

PowerPoint

Outlook

Job description

About the Role

Our client is seeking a versatile and organized Administrative Assistant to support their operations in East London, offering a hybrid work model. This role is key to ensuring the efficiency of daily office activities, providing essential support to staff and management. The ideal candidate will be adept at managing multiple tasks, possess strong communication skills, and maintain a professional and welcoming demeanor. This is an excellent opportunity to contribute to a dynamic team, balance office presence with remote flexibility, and grow within an organization that values both productivity and employee well-being.

Key Responsibilities

• Manage office correspondence, including emails, phone calls, and mail, directing inquiries appropriately.
• Maintain and organize office filing systems, both physical and digital, ensuring easy retrieval of documents.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Order and manage office supplies, ensuring adequate stock levels and managing vendor relationships.
• Provide general administrative support, including data entry, preparing reports, and assisting with presentations.
• Greet visitors and clients in a professional and welcoming manner, managing reception duties effectively.

Requirements

• Proven experience as an Administrative Assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a keen attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits

• Competitive annual salary package.
• Hybrid work model offering flexibility and work-life balance.
• Opportunities for professional development and training.
• A collaborative and supportive office environment in East London.
• Access to company benefits, including health insurance options.