Administrative Assistant II

Placements24; East London; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Health insurance

Retirement benefits

Professional development

Collaborative team

Job summary

Placements24 in East London is seeking an Administrative Assistant II to support office operations in a hybrid work setting. The role involves managing calendars, coordinating communications, and maintaining records with high accuracy, balancing in-office duties with remote collaboration.

The successful candidate will be proactive, possess strong interpersonal skills, and contribute to a productive team environment in the East London office.

Qualifications

• Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite and common virtual meeting platforms.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask effectively in a hybrid environment.

Responsibilities

• Manage and organize executive calendars, scheduling meetings, and coordinating logistics.
• Prepare, edit, and proofread documents, including reports, memos, and presentations.
• Maintain organized filing systems for efficient record-keeping.
• Handle incoming and outgoing communications, including email and phone correspondence.
• Assist with travel arrangements and expense reporting for management.
• Provide general administrative support to staff to ensure smooth office operations.

Skills

Microsoft Office

Organizational skills

Attention to detail

Written & verbal communication

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

About the Role

Our client is seeking a capable and organized Administrative Assistant II to provide support within their East London office, operating under a hybrid model. This role is crucial for ensuring the efficient operation of administrative functions, supporting managers and teams with a wide array of tasks. You will be responsible for managing schedules, coordinating communications, and maintaining records with a high degree of accuracy. The ideal candidate is proactive, possesses excellent interpersonal skills, and can effectively balance in-office responsibilities with remote collaboration, contributing to a productive team atmosphere.

Key Responsibilities

• Manage and organize executive calendars, scheduling meetings, and coordinating logistics.
• Prepare, edit, and proofread various documents, including reports, memos, and presentations.
• Maintain organized electronic and physical filing systems for efficient record-keeping.
• Handle incoming and outgoing communications, including email and phone correspondence.
• Assist with travel arrangements and expense reporting for management.
• Provide general administrative support to staff as needed, ensuring smooth office operations.

Requirements

• Minimum of 3 years of experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common virtual meeting platforms.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to multitask effectively and manage time efficiently in a hybrid environment.
• Discretion and professionalism in handling confidential information.

Benefits

• Competitive annual salary commensurate with experience.
• Hybrid work model offering flexibility and work-life balance.
• Comprehensive health and retirement benefits package.
• Opportunities for professional development and skill enhancement.
• A supportive and collaborative team environment in East London .