Administrative Assistant - Office Operations

Placements24; East London; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Hybrid work

Professional development

Team-oriented culture

Job summary

Placements24 in East London, South Africa, is seeking a proactive Administrative Assistant to support the office operations team. The role combines in-office coordination with remote work to ensure smooth daily activities.

You will manage supplies, coordinate meeting rooms, assist travel arrangements, handle calls and emails, and help with events. The position requires strong organizational and communication skills and the ability to work independently or with a team.

Qualifications

• Previous experience in Administrative Assistant or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Strong organizational and multitasking capabilities.
• Excellent interpersonal and communication skills.
• Ability to work effectively both independently and as part of a team.
• Proactive approach to identifying and resolving administrative issues.

Responsibilities

• Manage office supplies inventory, place orders, and maintain vendor relationships.
• Coordinate meeting room bookings, equipment setup, and catering as needed.
• Assist with travel arrangements and expense report processing for staff.
• Handle incoming calls, emails, and visitors, directing inquiries accurately.
• Maintain office filing systems and ensure the security of confidential documents.
• Support event planning and execution for company gatherings.

Skills

Organizational skills

Multitasking

Communication

Tools

MS Office

Office equipment

Job description

About the Role

Our client is seeking a proactive and organized Administrative Assistant to support their office operations team in East London . This role utilizes a hybrid work model, allowing for a balance between in-office presence and remote flexibility. You will be instrumental in ensuring the smooth functioning of the office environment by managing administrative tasks, coordinating resources, and providing support to various departments. The ideal candidate is detail-oriented, possesses excellent communication skills, and is adept at managing multiple responsibilities efficiently, contributing to a productive and well-managed workplace by ensuring all operational support functions are handled with precision and professionalism.

Key Responsibilities

• Manage office supplies inventory, place orders, and maintain vendor relationships.
• Coordinate meeting room bookings, equipment setup, and catering as needed.
• Assist with travel arrangements and expense report processing for staff.
• Handle incoming calls, emails, and visitors, directing inquiries accurately.
• Maintain office filing systems and ensure the security of confidential documents.
• Support event planning and execution for company gatherings.

Requirements

• Previous experience in an Administrative Assistant or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment.
• Strong organizational and multitasking capabilities.
• Excellent interpersonal and communication skills.
• Ability to work effectively both independently and as part of a team.
• A proactive approach to identifying and resolving administrative issues.

Benefits

• Competitive salary and comprehensive benefits package.
• Hybrid work arrangement offering flexibility and work-life balance.
• Opportunities for professional development in East London .
• A positive and team-oriented work culture.
• Contribution to a company committed to operational excellence.