Remote Administrative Assistant - Executive Support

Placements24; Noord-Kaap; Hybrid; ZAR 300,000 - 540,000; Full time

Benefits offered by this job

Fully remote work arrangement

Competitive salary

Health insurance

Professional development resources

Job summary

Placements24 is seeking a seasoned Remote Executive Administrative Assistant in South Africa to support senior executives. You will manage calendars across time zones, coordinate travel, prepare reports, and handle confidential communications with discretion.

The ideal candidate has 6+ years of executive support experience, strong MS Office and collaboration tool skills, and a proactive, detail-oriented mindset suited to a fully remote environment.

Qualifications

• Minimum 6 years of executive administrative experience.
• Advanced proficiency with Microsoft Office Suite and virtual collaboration tools.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication for executive interaction.

Responsibilities

• Manage and coordinate detailed calendars for executives across time zones.
• Arrange complex domestic and international travel.
• Prepare, edit, and proofread confidential documents and presentations.
• Screen calls and manage email correspondence professionally.
• Conduct research, compile data, and prepare reports for executive review.
• Maintain organized digital filing systems and information management.

Skills

Calendar management

Executive communication

Independent work

Organizational skills

Time management

Tools

Microsoft Office

Zoom

Microsoft Teams

Job description

About the Role

Our client is seeking an experienced and highly motivated Remote Administrative Assistant to provide dedicated executive support. This position is fully remote, offering the flexibility to work from anywhere within South Africa. You will be instrumental in managing complex calendars, coordinating travel, preparing reports, and facilitating seamless communication for senior executives. The ideal candidate is exceptionally organized, proactive, detail-oriented, and thrives in an independent, virtual work environment. This is a critical role that requires a high level of professionalism, discretion, and the ability to anticipate needs and solve problems efficiently, contributing significantly to the productivity of the executive team regardless of geographical location.

Key Responsibilities

• Manage and coordinate detailed calendars, scheduling meetings and appointments for executives across different time zones.
• Arrange complex domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare, edit, and proofread confidential documents, presentations, and correspondence with meticulous accuracy.
• Serve as a primary point of contact, screening calls and managing email correspondence with professionalism and efficiency.
• Conduct research, compile data, and prepare reports and summaries for executive review.
• Maintain organized digital filing systems and ensure efficient information management.

Requirements

• Minimum of 6 years of experience in executive administrative support, preferably in a remote capacity.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• Exceptional organizational skills and superior attention to detail.
• Excellent written and verbal communication skills, with a professional demeanor suitable for executive interaction.
• Proven ability to work independently, manage multiple priorities, and meet deadlines without direct supervision.

Benefits

• Highly competitive salary and potential for performance bonuses.
• Fully remote work arrangement, offering significant flexibility and work-life balance.
• Comprehensive health, dental, and vision insurance coverage.
• Access to online professional development resources and training opportunities.
• Be a key part of a forward-thinking company that embraces remote work culture.